Part-Time Onsite Office Manager

Mental Health Association of Maryland•Timonium, MD

8d•Onsite

About The Position

The Office Manager is an onsite, part-time role responsible for keeping the workplace running smoothly. Based at reception, the position greets visitors, supports staff, and ensures workspaces, supplies, and equipment are ready for use. The role is onsite four days per week, for up to five hours per day, with flexible hours between 9 a.m. and 4 p.m. The stated pay is $30–$40 per hour, depending on experience. The Office Manager handles shipping and maintains inventory of educational publications and promotional items. Responsibilities also include maintaining office and meeting technology, keeping workspaces and shared areas clean and stocked, processing mail, coordinating conference room use and meeting support, and arranging repairs and maintenance. The role supervises a supply and mailroom support employee for approximately eight hours per week.

Requirements

Experience in office operations or a similar role, including organizing office and storage spaces and maintaining inventory.
A service-oriented approach, strong organizational skills, and initiative to identify needs and follow through.
Ability to arrange supplies and work areas logically so materials are easy to find and daily tasks flow efficiently.
Proficiency with everyday office technology and equipment, including laptops, monitors, mice, keyboards, and cameras.
Ability to prioritize requests, schedule work, oversee completion, and communicate actively with internal customers.
Ability to coordinate service providers and supervise a part-time support employee.
Ability to perform hands-on tasks such as stocking, packing, and moving materials.
Ability to lift up to 40 pounds, with reasonable accommodation as needed.

Responsibilities

Greet visitors at reception and assist staff with day-to-day office needs.
Keep workspaces, the kitchen, and conference rooms clean, stocked, and functional.
Organize supplies, publications, and outreach materials in the storage area and mailroom.
Maintain inventory records in the CRM and coordinate reorders.
Process incoming mail and pack and ship boxes of publications and giveaways.
Operate the postage machine and maintain the copier, including meter readings and service coordination.
Manage conference room scheduling and assist with meeting setup, catering, and cleanup.
Coordinate repairs and maintenance with building management and equipment vendors.
Provide support for office and meeting technology.
Prioritize requests, schedule work, oversee completion, and maintain communication with internal customers.
Supervise a supply and mailroom support employee for approximately eight hours per week.
Perform hands-on tasks such as stocking, packing, and moving materials.