Office Manager

Regent University•Virginia Beach, VA

2d•Onsite

About The Position

The Office Manager serves as the individual responsible for the daily management and procedural oversight of the Office of Counseling Services. This role involves assisting the Director/Assistant Director with administrative tasks, data tracking, calendar management, project coordination, and ensuring the smooth operation of the office.

Requirements

High School Diploma is required.
Must have demonstrated experience working in a counseling or other professional medical setting
Excellent written, interpersonal, and communication skills
Advanced organization abilities
Proficient in Microsoft Office (advanced skills preferred in Outlook, Word, and Excel)
Ability to work independently and with others
Commitment to Regent’s core values of Excellence, Innovation, and Integrity

Nice To Haves

Bachelor’s Degree is preferred
Advanced skills in Outlook, Word, and Excel

Responsibilities

Assist the Director/Assistant Director of Counseling Services with administrative tasks necessary for daily operation of office
Participate in data tracking
Coordinate and/or manage staff calendars including client scheduling
Assist in coordination of projects and events
Process all new requests for counseling
Schedule all screening and intake appointments according to office procedures and guidelines
Assist with case management
Purchasing, inventory, and supply management
Monthly expense reporting
Coordinate office sharing
Ensure office is open and closed at appropriate times each day
Greet and check in clients and/or visitors to Counseling Services offices
Ensure hospitality station is maintained daily
Coordinate psychiatric services