Office Manager

Dark Wolf Solutions•Tampa, FL

2d•Onsite

About The Position

Dark Wolf is seeking a part-time Office Manager to join our newest office in Tampa, FL. The successful candidate will support multiple office functions including: Reception, Executive Support, Billing, Stocking/Inventory, Vendor Relationships, and other administrative duties such as: Assisting leadership with Dark Wolf hosted meetings and conferences. Receiving and screening telephone calls, mail, and/or visitors. Maintaining active filing systems including electronic files. Printing and collating proposals, corporate presentations, and reports. Providing vendor management for all office supplies. Ordering all supplies for the company. Being the point of contact to our landlord for office issues. Going to the store/bank/UPS etc. as needed by the office. Maintaining orderliness of the kitchen. Emptying dishwasher, refill drinks/snacks, clean beverage machines, and making sure the kitchen is presentable. Maintaining orderliness of the entire office. Wiping down whiteboards, conference tables, seats, windows - making sure the office is presentable. Coordinating all catering needs, office parties, etc. Drafting various documents using Dark Wolf templates. Managing receipts for monthly credit card expenses. This position is based out of Tampa, FL and is part-time on an as needed schedule. The Office Manager is expected to be available for customer and office support for 4 hours a day. We are proud to be an EEO/AA employer Minorities/Women/Veterans/Disabled and other protected categories. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Requirements

Exceptional communication skills
Proficiency in Microsoft Office with expertise in Word, PowerPoint, and Excel
Detail oriented and comfortable working in a fast-paced office environment
Ability to work during core office hours

Responsibilities

Reception
Executive Support
Billing
Stocking/Inventory
Vendor Relationships
Assisting leadership with Dark Wolf hosted meetings and conferences
Receiving and screening telephone calls, mail, and/or visitors
Maintaining active filing systems including electronic files
Printing and collating proposals, corporate presentations, and reports
Providing vendor management for all office supplies. Ordering all supplies for the company
Being the point of contact to our landlord for office issues
Going to the store/bank/UPS etc. as needed by the office
Maintaining orderliness of the kitchen. Emptying dishwasher, refill drinks/snacks, clean beverage machines, and making sure the kitchen is presentable
Maintaining orderliness of the entire office. Wiping down whiteboards, conference tables, seats, windows - making sure the office is presentable
Coordinating all catering needs, office parties, etc
Drafting various documents using Dark Wolf templates
Managing receipts for monthly credit card expenses