Office Manager

Masterworks•New York, NY

2d•$65 - $85•Onsite

About The Position

As Masterworks continues to expand, we are seeking an energetic and hyper-organized Office Manager to join our team and contribute to our vibrant workplace culture. You will play a pivotal role in ensuring the smooth operation of our office environment. This position requires someone who thrives in a fast-paced setting, can multitask effectively, and is willing to take on various responsibilities to support our team. You will report directly to the Manager, Talent and People Operations and liaise closely with the Executive team. This position is based out of our headquarters in downtown Manhattan, where a team of 65 (and growing!) employees work on-site full-time.

Requirements

Full-time, in-office availability with flexibility in working hours when necessary (for hosting events, office maintenance, etc.)
Self-motivated, energetic, and positive attitude with a willingness to tackle any task, no matter how small.
Punctual, reliable, and deadline-driven personality.
Excellent communication and interpersonal skills, with the ability to interact professionally with all levels of staff and external contacts.
Strong organizational and multitasking abilities, with a keen eye for detail.
Proficiency in Google Suite and calendar management.
Experience managing office relocations, preferred.
Bachelor's degree required.
3+ years of experience working in administrative or office management roles with 80+ employees.

Nice To Haves

Professional working proficiency in Spanish, a plus

Responsibilities

Act as the first point of contact for visitors and guests, providing a warm welcome and ensuring a positive experience.
Conduct office tours for new employees and assist People Ops with onboarding processes.
Manage the building security list and ensure compliance with security protocols.
Coordinate daily lunch catering and ensure timely delivery of meals (sourcing caterers, ordering lunch, assisting with set-up and clean-up)
Develop and implement office policies and procedures to ensure efficient operations.
Monitor and manage office supplies inventory, ordering supplies as needed, and ensuring cost-effective procurement.
Budget management for office-related expenses.
Addressing any maintenance or facility-related issues promptly.
Manage a full-time housekeeper, assisting as needed.
Handle vendor management, sourcing external vendors and negotiating as needed, and liaising with building management.
Plan and execute social and engagement events to foster team spirit. A combination of onsite and offsite events, including Halloween costume contest, our annual Holiday party, and happy hours.