Office Manager

Indicate Technologies Inc.•Vancouver, WA

4h•Onsite

About The Position

Indicate Technologies is a leading provider of advanced manufacturing solutions, specializing in 3D printing, 3D scanning, and metrology equipment and services. We empower businesses to accelerate product development, enhance manufacturing processes, and achieve their goals through innovative technologies and expert guidance. Our mission is to catalyze success by delivering high-performance solutions with low costs, ensuring mutual success for our customers, suppliers, and ourselves. The ideal candidate for this role is a motivated self-starter who is able to work with minimal supervision to complete time-sensitive tasks. You must have outstanding organizational and management skills and excellent written and verbal communication, be able to apply analysis, new/customized approaches, and complex problem solving skills.

Requirements

BS in Business Administration or equivalent
Two to four years of work experience in a related role
Knowledge of basic computer skills
Excellent written, verbal, and nonverbal interpersonal and communication skills
Must be a self-starter who is able to work with minimal supervision
Maturity and safe work habits in an industrial environment required
Ability to work some overtime required
Ability to engage in independent decision-making and problem-solving skills
Ability to independently advance skills as required to meet shifting job requirements in a dynamic and growing organizational environment
Ability to effectively challenge and enhance the professional development of others
Ability to interact with others effectively within a diverse organization

Responsibilities

Manages and organizes office operations and procedures.
Orders and maintains office supplies and inventory.
Maintains office equipment.
Analyzes and maximizes office productivity.
Establishes, modifies, implements, and monitors systems and procedures to enhance timely and efficient workflow.
Manages central filing system including archives and vendor files.
Develops and monitors office budget.
Manages office security system.
Prepares reports and correspondences as needed.
Assists with general clerical/administrative duties as needed.
Assigns duties and monitors quality of work.
Provides day-to-day guidance and oversight of subordinates.
Keeps up to date on overall activities of the team, identifying problem areas and taking corrective actions.
Finds solutions that benefit both the customer and the company.
Resolves open orders passed their shipping window, invoice errors, billing issues, or potential credits.
Tracks number of orders entered and maintains a monthly error log.
Monitors and processes order requests.
Resolves escalated issues.
Maintains the efficiency and good working conditions of the facilities.
Ensures facilities are cleaned, repaired, and maintained.
Complies with all regulations pertaining to area.
Reviews lease or facility contracts and makes recommendations to senior management.
Manages purchase orders for the office.
Coordinates fulfillment logistics of web orders.
Packs and ships orders for the office.
Maintains inventory for the office.
Develops, implements, and monitors safety programs.
Plans, implements, communicates, and monitors safety policies and procedures in compliance with local, state, and federal OSHA rules and regulations.
Schedules and performs safety inspections.
Investigates all accidents and injuries.
Develops and implements safety training programs.
Distributes and/or posts new and revised safety standards that affect the company.
Reviews and responds to OSHA injuries.
Identifies potential safety hazards at all facilities.
Maintains records.
Prepares and maintains required safety reports.
Special projects, and other functions and duties as may be required.