Office Manager - Legal
About The Position
Ruggiero Law Offices, LLC is seeking an Office Manager to keep the day-to-day business side of the firm running smoothly. Working closely with the Managing Partner, the Office Manager will help the team stay organized, accountable, and focused so attorneys can concentrate on their clients. This is a hands-on role for someone who enjoys bringing structure to a busy office and takes pride in keeping operations moving. The firm has served families and business owners for more than three decades with estate, elder, and business law solutions. The role supports office operations, staff coordination, onboarding, internal procedures, technology, facilities, financial tracking, and client-service workflows. The Office Manager helps with intake, follow-up, and handoffs; attorneys handle all legal advice.
Requirements
- 3 to 5 years of office management experience in a law firm.
- Strong understanding of law firm terminology and workflow.
- Experience managing staff, monitoring workflow, and supporting accountability.
- Strong organizational, communication, and problem-solving skills.
- Ability to manage multiple priorities and follow through consistently.
- Professional judgment and discretion when handling confidential information.
- Comfort working with attorneys, staff, clients, and outside professionals such as bookkeepers and CPAs.
Nice To Haves
- Familiarity with law firm systems such as Clio or MyCase.
- Bachelor’s degree; not required with strong relevant experience.
- Experience supporting billing and collections, reviewing prebills, or monitoring work in progress and client balances.
- Familiarity with law firm trust accounting and IOLTA.
Responsibilities
- Oversee daily office operations, workflows, and internal systems, and identify practical ways to improve them.
- Manage and support staff by assigning and tracking work, following up on deadlines, and keeping the team aligned and accountable.
- Lead onboarding for new hires, including first-day setup, training schedules, system access, and policy review.
- Maintain office procedures, checklists, employee files, and internal HR documentation.
- Support firm technology, including Clio, and help the team use systems consistently.
- Coordinate office needs, facilities, supplies, and administrative logistics.
- Coordinate with the bookkeeper and CPA to support accurate financial tracking and reporting.
- Support a smooth client experience by helping intake, follow-up, and handoffs run well, while attorneys handle all legal advice.
- Keep leadership informed of operational updates, staffing needs, and workflow issues.
Benefits
- 100% employee healthcare coverage.
- 401(k) through Principal with an automatic 3% employer contribution after one year of qualification.
- Paid time off.
- Paid national holidays.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
No Education Listed
