Legal Assistant/Office Manager

Stevens County • Morris, MN

5d

About The Position

The Legal Assistant/Office Manager performs administrative and office management duties in support of the County Attorney and the County Attorney’s Office. The typical schedule is 35 hours per week, with additional hours potentially required depending on workload demands.

The role supports the County Attorney’s Office with cases ranging from petty misdemeanor offenses to major crimes, child and adult protection matters, and civil matters. It requires handling highly confidential information, communicating effectively and courteously with a wide range of court, law enforcement, government, legal, and public contacts, and managing complex work, competing priorities, and multiple deadlines. The position also involves preparing reports, forms, and other documents; using office and case-management software; organizing electronic records; and assisting with courtroom and other presentation technology.

Requirements

• Ability to work independently and be self-motivated.
• Ability to handle highly confidential data.
• Proficient dictation and typing skills.
• Effective and courteous communication skills.
• Ability to plan and perform complex work, prioritize, meet multiple deadlines, and complete multiple tasks simultaneously.
• Excellent interpersonal skills and ability to deal with persistent, difficult, or dangerous individuals and handle stressful emergencies.
• Mastery of the English language.
• Ability to use mathematical formulas and perform basic arithmetic and percentage calculations.
• Ability to read technical and administrative manuals, legal documents, directions, instructions, methods, and procedures.
• Ability to produce documents with proper format, punctuation, spelling, and grammar.
• Confidentiality is required.
• Ability to use Microsoft Word, Excel, PowerPoint, and case management systems.
• Skills in scanning documents, organizing electronically stored data, and assessing and utilizing web pages designed for law enforcement and the courts.
• Ability to operate a computer terminal, typewriter, calculator, copier, and multi-line phone system.

Nice To Haves

• Two-year legal assistant or paralegal education.
• A minimum of five years of experience as a legal secretary, legal assistant, or paralegal; this experience is preferred but not required.
• An equivalent combination of education and experience may be considered.

Responsibilities

• Perform administrative and office management duties in support of the County Attorney and the County Attorney’s Office.
• Assist the County Attorney’s Office with cases involving offenses ranging from petty misdemeanors to major crimes, child and adult protection, and civil matters.
• Take dictation and produce reports, forms, and documents with correct format, punctuation, spelling, and grammar.
• Plan and perform complex work, prioritize tasks, meet multiple deadlines, and handle multiple tasks simultaneously.
• Communicate with court staff, law enforcement, probation, human services, county and city officials, crime victims, attorneys, and criminal defendants.
• Handle confidential data and maintain confidentiality.
• Scan documents and organize electronically stored data.
• Assist with presentation technology in the courtroom and elsewhere.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree