Office Manager

Stateside Brands LLC•Philadelphia, PA

12h•Onsite

About The Position

The Office Manager is responsible for creating a smooth, organized, and welcoming office environment at our Philadelphia headquarters. This role ensures a seamless workplace experience by managing facilities, supplies, scheduling, and on site coordination, while acting as the primary point of contact for visitors and vendors.

Requirements

High school diploma or GED.
5-8 years of experience in an administrative or office management job.
Strong organizational skills with attention to detail.
Strong proficiency in Microsoft Office Suite.
Ability to maintain confidentiality and handle sensitive information.
Excellent communication, organizational, and problem-solving skills.
Ability to multitask and thrive in a fast-paced environment.

Nice To Haves

Bachelor’s degree in Business Management, General Business, ora relevant field.
Previous team leadership experience.
Military experience is a plus.

Responsibilities

Serve as the first point of contact for visitors, callers, and incoming inquiries, directing and screening as needed.
Support members of the leadership team with administrative tasks as needed.
Oversee daily office operations including facilities, supplies, mail, parking, and equipment.
Maintain a clean, safe, and organized office environment.
Manage office inventory, purchasing, vendor coordination, and invoice tracking.
Open and close the office as needed and ensure security protocols are followed.
Manage a team of office support staff, providing direction, coordination, and on the job support as needed.
Coordinate conference room scheduling, setup, and supplies.
Manage hospitality needs for meetings and small events.
Partner with the Events Manager and Executive Assistants on scheduling and logistics for corporate events.
Receive, track, and distribute incoming deliveries.
Other duties as assigned.