Office Manager

Xanterra Travel Collection•Greenwood Village, CO

15h•Onsite

About The Position

We are seeking a motivated Office Manager to join our team in Greenwood Village, Colorado! The Office Manager is responsible for the day-to-day operational excellence of the corporate office, ensuring a professional, organized, and welcoming environment that enables every department to perform at its best. This role serves as the operational hub of the corporate workplace, overseeing facilities, vendor relationships, office services, administrative support and provides indirect partnership and coordination with the Administrative Assistant team to ensure consistent service standards across the office. Through proactive problem solving and strong cross-functional partnership, the Office Manager creates an environment where employees, leaders, and visitors experience seamless support and a culture of hospitality.

Requirements

High school diploma or equivalent.
Minimum five years of progressive office management, administrative, or operations experience in a corporate environment.
Demonstrated experience coordinating or leading administrative / executive support staff in a professional environment.
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and collaboration tools.
Strong written and verbal English communication skills.
Must be 18 years of age or older.

Nice To Haves

College degree preferred.

Responsibilities

Manages the day-to-day administrative operations of the corporate office, ensuring a clean, safe, well-stocked, and professional environment that supports productivity across all departments.
Oversees vendor relationships and service contracts (janitorial, security, catering, office supplies, equipment maintenance), negotiating terms and monitoring performance to ensure quality and cost-effectiveness.
Coordinates partnership with the Administrative Assistant team by establishing shared standards, workflows, and best practices for calendar management, meeting support, travel coordination, and executive correspondence.
Supervises the office Receptionist and manages reception coverage and front-of-house experience for visitors and employees.
Partners with the Corporate HR Manager to support onboarding logistics, workspace assignments and moves, and employee experience initiatives that reinforce company culture and engagement.
Manages office budget, processes invoices and expense reports, and tracks operating expenses to ensure spending aligns with approved forecasts.
Plans and executes corporate events, leadership meetings, town halls, and employee recognition activities, partnering with EAs and department leaders on logistics and communication.
Serves as the primary point of contact for building management, facilities, IT coordination, mail/shipping, and physical security matters, escalating issues as appropriate.
Develops, documents, and continuously improves office policies, procedures, and standard operating procedures to drive consistency and efficiency.
Supports health, safety, and emergency preparedness programs, including evacuation plans, first-aid supplies, and compliance with local regulations.
Maintains confidentiality and exercises sound judgment when handling sensitive business, personnel, and executive-level information.