Office Manager (Part Time)

Parallel Advisors•Dayton, OH

18h•Onsite

About The Position

Our Office Manager is a highly visible role providing the opportunity to directly shape our client experience. As the primary point of contact, the Office Manager greets and assists guests and coworkers as a true ambassador of our firm and values. This individual is required to answer incoming calls and transfer both internally and externally. Responsibilities also include managing office resources, supporting our service teams and assisting in our on-site events and other marketing efforts as needed. The individual in this role will demonstrate professional telephone etiquette and personal demeanor and possess excellent verbal and written communication skills and must work well with all others in a team-based environment. In addition to exercising extraordinary discretion and maintaining confidentiality, the Office Manager will possess an entrepreneurial spirit that allows them to seize on opportunities for professional growth and development as the firm continues to grow. This role is a part-time (55% time, 22 hours/week) role in our Dayton Office and is in-office 4x/ week (Mondays - Thursdays).

Requirements

Client-first attitude
Personable, warm and engaging
Team player, able to interact well with clients and all levels of the firm
Desire/ability to work successfully in a small company environment
Work experience that demonstrates people and teamwork skills
Organized, meticulous, detail-oriented and able to multitask
Strong PC skills (including Word, Excel, Outlook)
College degree or equivalent experience

Responsibilities

Manage front office duties which include handling incoming and outgoing mail, answering and routing incoming phone calls and greeting visitors
Make clients and visitors feel welcome and comfortable
Maintain appropriate levels of office supplies, placing orders as necessary; act as a primary vendor liaison for everything related to the office
Keep reception and other public areas neat and tidy
Trouble-shoot onsite technology needs, liaising with the IT team when necessary
Ensure appropriate workspace set-up for any new hires and/or visiting colleagues
Assist colleagues with onsite logistics, which could include securing meeting rooms, managing event logistics, and partnering on catering, as needed
Plan and support special events, including client events, firm gatherings, etc.
Collaborate with colleagues on cross-firm projects and initiatives, as required