Office Manager (Part- Time)

Tensec•Palo Alto, CA

8d•$35 - $40•Hybrid

About The Position

This is the operational backbone of our Palo Alto office, with reach into our Brazil and Mexico teams. You'll make the physical environment run smoothly so everyone else can focus on building. You own facilities, vendors, supplies, visitor experience, new hire setup, events, and the small but important details that add up to a great culture.

Requirements

2+ years of office management, operations coordination, or executive assistant experience
Highly organized with strong attention to detail — you close loops and nothing falls through the cracks
Warm, proactive communicator — you anticipate needs before they're voiced
Comfortable working independently with minimal oversight; you figure things out
Experience managing vendors, facilities, or event logistics
Familiarity with tools like Google Workspace, Slack, and basic expense tracking
Interest in or exposure to startups — you like a dynamic, fast-moving environment
Based in Palo Alto or nearby; able to be in-office per schedule

Nice To Haves

Experience supporting multiple international offices or remote teams
Bilingual in English/Spanish or English/Portuguese
Background in fintech, regulated industries, or high-growth startups
Experience with PEO platforms (Rippling, Gusto, etc.) or HR / IT coordination tasks

Responsibilities

Own day-to-day office operations: supplies, mail, facilities coordination, and vendor relationships for the Palo Alto office
Create a great visitor and candidate experience — first impressions matter for our brand and recruiting
Coordinate new hire setup: desk, equipment, access, welcome kits, and first-day logistics working with HR and IT
Plan and execute in-office and virtual team events, offsites, and culture moments for PA, Brazil, and Mexico teams
Support Brazil and Mexico office operations remotely: vendor coordination, ad-hoc logistics, and onboarding support for those teams
Manage office budget line items — track spend, flag variances, and keep Sandrine informed
Handle ad-hoc administrative tasks for leadership: travel booking, scheduling support, expense reports
Maintain a clean, stocked, and functional office environment that reflects our values