Office Manager

W & A Engineering, LLC•Huntersville, NC

9h•Onsite

About The Position

W&A Engineering is a multidisciplinary firm offering civil engineering, landscape architecture, surveying, and program management with offices across the Southeast. Known for our innovative design, efficient engineering, and professional service, W&A is the trusted partner of community leaders and developers driving sustainable growth throughout the United States. We are seeking a full-time, in office, Office Manager / Administrator. The successful candidate will be responsible for ensuring the smooth running of the office, managing administrative tasks, and providing support to the team. This position will play a key role in maintaining a positive work environment and ensuring that all employees have the resources they need to succeed.

Requirements

Aligns with company values: Committed, Accountable, Resourceful, Expanding, and Socially Responsible
Excellent verbal and written communication skills and interpersonal abilities
Excellent customer service skills
Excellent organizational skills, including multitasking, time-management, and attention to detail
Familiarity with office management procedures
Ability to work individually and collaborate with others
Patient and accepting of change
Competency in Microsoft Office Suite applications, including Teams, Excel, Outlook, and other similar software applications

Nice To Haves

Variety of roles available as you become familiar with our business

Responsibilities

Provide administrative support to all employees.
Coordinate operations and office activities to promote efficiency and compliance with company policies.
Assist in preparation of project proposals, project setups, bid documents, AR Client statements, CRM database maintenance, and vendor qualifications in all systems.
Assist with vendor invoices, expense reports, credit card reports, and in-house billing expenses.
Responsible for mail, shipping, and receiving activities.
Participate in weekly meetings/scribe for L10 meetings.
Welcome and accommodate office visitors and direct them to the appropriate office or personnel.
Answer and direct incoming phone calls to office and manage correspondence accordingly.
Coordinate schedules, appointments, and meetings, including conference room bookings.
Assist HR Department with various Human Resources tasks including scheduling interviews, reviews, and onboarding tasks.
Assist the financial department by coordinating with the Accounting Manager and CFO.
Manage travel arrangements for office employees as needed.
Maintain the office environment, including oversight of office tidiness and order.
Order, track, and maintain inventory of office supplies per monthly budget.
Coordinate office staff activities to ensure maximum efficiency.
Handle sensitive information in a confidential manner.
Plan and coordinate office events.
Manage seasonal office décor.