Office Manager

JCTM, LLC • Washington, DC

14d • $73,000 - $83,000 • Onsite

About The Position

JCTM is seeking skilled and motivated Office Managers to provide critical administrative and operational support to key leadership at Strategic Systems Programs Headquarters (SPHQ) in Washington, DC. In this role, you will manage high-level schedules, orchestrate secure meetings, prepare mission-critical correspondence, and ensure seamless office operations that enable strategic alignment and decision-making across technical and administrative divisions. As an Office Manager with JCTM, you will support multiple branches within SPHQ by facilitating operational workflows, preparing Executive Core Qualifications (ECQs), and coordinating mission-focused tasks. You will be instrumental in enabling executive decision-making by managing correspondence, records, security access, and classified meetings with precision and confidentiality.

Requirements

• Active Secret Security Clearance.
• Associate’s Degree (Bachelor’s preferred) or equivalent experience.
• 4+ years of administrative experience.
• Prior experience supporting executive personnel.
• Strong skills in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
• Experience with Defense Travel System (DTS) and Navy Correspondence Manual.
• Ability to work under strict deadlines with independent judgment and initiative.

Nice To Haves

• Knowledge of Navy and DoD policies, records management, and government correspondence.
• Prior work with Strategic Systems Programs (SSP) or similar DoD agencies.

Responsibilities

• Provide full-spectrum administrative and records management support in compliance with Navy and SSP documentation protocols.
• Make travel arrangements via the Defense Travel System (DTS), and complete associated Navy-mandated training (SMARTS, SEAS).
• Maintain branch records and file documentation in accordance with SECNAV directives.
• Organize, schedule, and coordinate secure meetings, conferences, and VTCs, including developing agendas and tracking action items.
• Manage appointment calendars, prioritize executive schedules, and adjust as mission requirements evolve.
• Compose and edit technical correspondence, reports, and presentations from multiple data sources.
• Support cybersecurity and information assurance compliance by coordinating with security protocols, including processing visit requests in DISS.
• Perform security escort duties where a Final Security Clearance is held.
• Assist with procurement of office supplies, maintenance of rosters, and day-to-day logistical needs.
• Promote cross-branch alignment by sharing information and reinforcing organizational cohesion.
• Serve as a key point of contact for resolving office challenges, providing independent judgment and decision-making.

Benefits

• Opportunities to engage with high-level government operations
• Develop ECQs aligned with OPM guidelines
• Gain experience in executive-level correspondence and secure information handling
• Expand administrative leadership
• Take on cross-functional responsibilities
• Contribute to JCTM’s mission of supporting critical national defense operations

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree