Nursing Home Office Manager

Cobble Hill LifeCare • New York, NY

46d • Onsite

About The Position

Cobble Hill Life Center, a top-rated nursing facility in Brooklyn, is seeking a Medical Administrative Office Assistant / Office Manager. This role provides comprehensive administrative and operational support to Nursing Leadership, ensuring regulatory compliance, organizational efficiency, and the timely completion of reports, audits, and documentation within a long-term care setting. Cobble Hill Life Center is dedicated to delivering high-quality, compassionate, and culturally sensitive care, with a strong emphasis on regulatory compliance, operational excellence, and resident-centered care.

Requirements

• High school diploma required
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong organizational, communication, and time-management skills.
• Maintain a professional appearance and strict confidentiality at all times.
• Demonstrate initiative, accountability, attention to detail, and a willingness to learn.

Nice To Haves

• Higher education preferred.
• Prior healthcare administrative experience preferred.
• Sigma EMR knowledge preferred.

Responsibilities

• Coordinate interviews and prepare materials for meetings, in-services, and orientations.
• Maintain audit tracking systems, reports, logs, and confidential records.
• Support Nursing Leadership with report preparation, compliance submissions, and follow-up tasks.
• Run and distribute EMR reports; track high-risk residents and complete equipment audits.
• Manage office organization, supplies, invoices, and internal communications.
• Create presentations, summaries, graphs, flyers, and resident lists as needed.
• Maintain the Department of Health (DOH) binder and assist during surveys.
• Prepare and submit corporate compliance reports.
• Support internal investigations and review nursing documentation for errors or compliance concerns.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees