Office Manager

Guardian Data LLC•South Hackensack, NJ

9h•Onsite

About The Position

We are seeking a reliable, organized professional to manage front desk operations and support day-to-day office functions at our headquarters. This role also provides administrative support to leadership and helps ensure the office runs efficiently and professionally.

Requirements

2+ years of experience in an administrative, office manager, receptionist, or similar role
Strong organizational skills with attention to detail
Ability to manage multiple priorities and follow through on tasks
Strong communication skills (verbal and written)
Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint)
Ability to handle sensitive information with discretion
Self-starter with a problem-solving mindset

Nice To Haves

Bilingual in Spanish is a plus

Responsibilities

Serve as the first point of contact for visitors, employees, and vendors
Answer and direct incoming calls and inquiries
Oversee general office organization, including common areas, conference rooms, and kitchen spaces, including maintaining and stocking the kitchen, building maintenance, and providing security badges.
Support leadership with calendar management, scheduling, and meeting coordination, including administrative support for the CEO.
Assist with travel arrangements, as needed
Lead planning and execution of company events, including the annual team gathering
Build and polish PowerPoint presentations for internal meetings and events
Support onboarding logistics for new hires (workspace setup, materials, coordination with HR)
Assist with internal communications to ensure information is shared clearly and timely
Handle incoming and outgoing mail, packages, and deliveries
Work cross-functionally with operations, HR, Sales, Finance, and leadership on administrative needs