Office Manager

MasTec Inc • Boise, ID

21h • Onsite

About The Position

The Office Manager, Field performs office essential functions in a field-based capacity. This person serves as a link between project leadership and craft personnel including but not limited to changes in work schedule, tracking of worked hours, mass text message alerts as needed. Travel required up to 100%. Position requires presence directly on the Project Site location. MasTec Industrial, alongside its sister companies Casey Industrial and Phoenix Industrial, has been in operation since 1947. They serve a diverse clientele, including utilities, independent power producers, developers, and municipal utilities, specializing in projects using natural gas, oil, biomass, and other combustible fuels. The team boasts over 30 years of expertise in the power industry, providing EPC services and assisting in project development across various systems for utility and industrial facilities. MasTec Industrial delivers value throughout all project phases, from conceptual design to operations and maintenance, and is dedicated to delivering the highest quality, safety, and value. They focus on attracting, developing, and retaining top talent, fostering a respectful work environment where employees feel valued, included, and empowered. The MasTec Industrial market sector is part of the MasTec Clean Energy & Infrastructure business segment, which generates over $4 billion in annual revenue, providing construction services across industrial, renewables, and infrastructure sectors. MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years, with over 35,000 employees and 400 offices nationwide, offering flexibility and career growth.

Requirements

• 4 years related experience and/or training or equivalent combination of education and experience
• Minimum of 1 year accounting and office management experience in the construction, engineering or architectural (or related) field
• Be knowledgeable of MIC Health and Safety programs and project specific regulations.
• When on-site, actively participate in daily toolbox meetings with crews and subcontractors.
• Set a personal example of safe behavior.
• Strong background in the utilization of Microsoft Office Suite
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
• Basic knowledge of office operations in a construction field environment
• Demonstrate the ability to work with vendors and customers.
• Capacity to work with other departments within the organization to reach consensus and solve problems.
• Self-motivating and capable of taking initiative to obtain improvements in the accounts payable and cash disbursement process.
• Intermediate skills of accounting systems and Excel spreadsheets.
• Excellent verbal, written and interpersonal skills.

Responsibilities

• Maintaining databases
• Collecting expense data
• Ensuring office supplies are stocked
• Support site leadership with craft worker communications
• Oversight of new hire, timekeeping, and separation tasks in applicable software systems
• Works with the payroll team to ensure pay accuracy for weekly pay process
• Maintains office files; implements an efficient system for other staff to access files and records
• Create administrative processes as needed
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Onboarding of new hires
• Document Control
• Oversight of invoice processing, serve as back up as needed
• Manage, lead direct reports, and mentor.

Benefits

• Compensation $28 - $35 per hour, commensurate with experience.
• Competitive pay with ongoing performance review and merit increase
• 401(k) with company match
• Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)
• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management
• Telehealth Coverage
• Prescription Drug Plan
• Pet Insurance
• Paid Time Off
• Paid Holidays
• Bereavement Leave
• Military Leave, including Differential Pay and Benefits Continuation
• Employee Assistance Program
• Short and long-term disability
• Life insurance
• Accidental death & dismemberment
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed