Office Manager | Part-Time | Ford Idaho Center

Oak View Group•Nampa, ID

2d•Onsite

About The Position

As Office Manager, the successful candidate should possess savvy business skills and be a highly motivated professional with a proven ability to establish excellent working relationships with various team members. The Office Manager will provide administrative support to all OVG departments (concessions, premium, catering, etc.) at the venue, as well as to the General Manager. These duties may include but are not limited to payroll, accounting, basic human resources, and other general clerical duties as assigned.

Requirements

3-5+ years’ experience in an accounting position.
Understanding of accounting and financial reporting principles and practices.
Demonstrate knowledge of payroll and tax issues and basic knowledge of employment law.
Advanced proficiency with computers in a Windows platform, including Microsoft applications and accounting/payroll/HRIS systems.
Extensive experience preparing accurate spreadsheets and reports.
Consistent and reliable attention to detail, accuracy, and validity.
Ability to multi-task in a fast-paced, changing environment.
Must work well under pressure of deadlines.
Ability to successfully interact and collaborate with all team members professionally and supportively.
Ability to develop and maintain cooperative working relationships with company and business contacts.
Excellent organizational and time management skills
Ability to adhere to the highest standards of ethics, integrity, professionalism, and discretion.
Ability and willingness to work extended hours (i.e., evenings, weekends, holidays), as frequently required by event or business necessity.
Ability to develop and maintain cooperative working relationships with company and business contacts .

Nice To Haves

Previous experience in an HR or administrative role preferred.
Bachelor’s degree in accounting, finance, or a related field preferred.
Experience with Solomon, ADP, and/or Ceridian is a plus.

Responsibilities

Provide general office/administrative support, including but not limited to: Reconcile bank deposits to sales reports, inventory levels, payroll reporting, A/P and A/R activities; respond to telephone inquiries; prepare weekly packages to corporate; copy; file; and prepare correspondence.
Provide basic accounting support, including but not limited to: A/P and A/R data entry; input of weekly cash and sales reports; reconciliation of sales reports prior to month-end postings; oversight of document coding; generate reports of OVG event operating results to the hospitality management team and the corporate Finance Department; generate P&Ls, franchise season reports, catering activity recaps, and sales reports; and performance of month-end closing and reconciliation entries.
Assist with basic payroll support, including but not limited to: Compile and process weekly payroll; calculate commissions earned; prepare current workbooks containing financial information by event type; supervise preparation of NFP reports by event and payroll reporting by event types; perform timekeeping verification; verify W-4s; maintain employee deductions file; and perform data entry.
Handle basic Human Resources functions: ensure I-9 forms are complete; answer employee inquiries regarding scheduling and other employee issues; facilitate job fairs and new hire orientation; maintain employee training logs; submit workers' compensation claims and maintain OSHA log; generate basic reports; and respond to initial unemployment claims.
Relay any accounting, HR, employee relations, safety, policy, or procedural concerns and any situation that may result in disciplinary action to the General Manager and/or Corporate HR in a timely manner.
Other duties as assigned.