Office Manager

ANS•Austin, TX

7d•$50,000 - $60,000

About The Position

The Office Manager delivers an exceptional workplace experience and ensures the efficient operation of one or more ANS office locations across the United States. Serving as a business partner and cultural ambassador, this role oversees office operations, facilities, employee experience, events, fleet and equipment, and local administrative support. The Office Manager fosters a welcoming, productive, and engaging workplace while maintaining operational excellence and cost-effective practices.

Requirements

Minimum of 3 years of experience in Office Management, Facilities Management, Hospitality Management, Workplace Experience, or a related operational role.
High school diploma or equivalent required.
Exceptional organizational, planning, and time-management skills, with strong attention to detail.
Excellent verbal and written communication skills.
Proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Ability to balance multiple priorities and meet deadlines in a dynamic environment.
Strong problem-solving skills and a proactive, solutions-oriented mindset.
Ability to work independently and collaboratively across all levels of the organization.
Professional judgment and discretion in handling confidential information.
Strong customer-service mindset and ability to build positive relationships and deliver an outstanding employee experience.
Experience managing vendors, facilities, workplace services, and operational budgets.
Demonstrated event-planning and project-management experience.
Familiarity with onboarding processes and general HR practices.

Nice To Haves

Associate's or Bachelor's degree in Business Administration, Hospitality Management, Operations, or a related field.
Experience with asset management, CRM, project-management, or workplace-technology platforms.

Responsibilities

Oversee daily office operations and maintain a professional, organized, safe, and welcoming environment.
Manage office supplies, procurement, vendor relationships, equipment maintenance, mail and deliveries, and physical and digital records.
Conduct facility inspections; develop and improve office policies, procedures, and workflows; and liaise with landlords, building management, vendors, contractors, and service providers.
Review leases, service agreements, and vendor contracts, and coordinate visitor management.
Manage meeting room scheduling and develop employee engagement, recognition, volunteer, team-building, and cultural initiatives.
Plan and execute local meetings, workshops, training sessions, symposiums, leadership visits, company events, and client-facing functions, including catering and onsite logistics.
Support new-employee onboarding through workstation setup, welcome communications, office orientations, and onboarding materials.
Provide local administrative support and assist with travel, meetings, business expenses, offsite events, reservations, and transportation.
Partner with People Operations, Marketing, Business Development, IT, and other stakeholders on employee experience and workplace technology needs.
Maintain accountability for company vehicles and field equipment, including reservations, inspections, maintenance, repairs, registrations, records, supplies, and equipment distribution.
Track, reconcile, and report local office expenses; review invoices; support annual office budgets, resource planning, and operational forecasting; and identify cost-saving opportunities.
Ensure compliance with workplace health and safety policies and regulations; maintain first aid and emergency resources; coordinate safety inspections and services; and support emergency preparedness.
Lead office projects such as workspace improvements, moves, and renovations, and support broader Operations projects and cross-functional initiatives.
Identify opportunities to improve workplace processes, employee experience, and operational efficiency.