Office Manager
About The Position
NEWITY is seeking an Executive Assistant / Office Manager to support its CEO and manage day-to-day office operations. The role includes coordinating executive calendars, meetings, travel, and expenses; supporting the SVP of HR with administrative projects; and organizing correspondence, lunches, logistics, and company events. The Office Manager will be a primary onsite resource for employees and visitors, oversee office supplies, equipment, deliveries, and vendor relationships, and handle confidential information with discretion. The position requires a consistent onsite presence and a highly organized, professional, service-oriented approach.
Requirements
- 3–5+ years of experience as an Executive Assistant, Office Manager, or in a similar administrative role.
- Experience supporting a CEO or other C-suite executives, including complex calendar management and travel coordination.
- Hands-on office operations experience, including mail and package handling, deliveries, supplies, and vendor coordination.
- Experience planning and supporting company events, team lunches, and meetings.
- Exceptional organization and attention to detail, with the ability to manage multiple priorities that shift quickly.
- Strong written and verbal communication skills and a professional, service-oriented approach.
- Discretion and sound judgment when handling confidential executive and HR information.
- Proficiency with Microsoft 365, including Outlook, Word, Excel, and Teams.
- Ability to work onsite and be a reliable, consistent presence in the office.
Nice To Haves
- HR, people operations, or financial services experience.
Responsibilities
- Provide executive support to the CEO, including calendar management, meeting scheduling, and day-to-day prioritization.
- Coordinate domestic and international travel arrangements, itineraries, and expense documentation.
- Partner with the SVP of HR on ad hoc projects and administrative support for HR initiatives.
- Prepare and send letters, packages, and other correspondence on behalf of leadership and HR.
- Coordinate team lunches, catering, and meeting logistics.
- Plan, coordinate, and support onsite and offsite company events.
- Serve as the first point of contact for onsite employees and assist with day-to-day office needs and basic requests.
- Greet visitors and manage incoming deliveries, helping ensure the office is secure and runs smoothly.
- Maintain office supplies and equipment and coordinate vendor relationships.
- Handle confidential information with discretion and professionalism.
Benefits
- Compensation of $65,000–$80,000 per year plus a year-end discretionary bonus.
- Comprehensive health, dental, and vision insurance.
- Retirement plan with company match.
- Paid time off and holidays.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
