Office Manager

Uncommon Schools • Camden, NJ

13d • $18 - $27

About The Position

Office Managers are central members of Uncommon Schools’ School Operations Teams, coordinating the day-to-day systems and routines that help schools run seamlessly and ensure students, families, and staff have the information and resources they need. The posting describes three Office Manager areas: Communications, Data & Systems, and Finance. The Finance responsibilities apply to the network’s largest K–8 campuses and high schools.

Communications responsibilities include serving as the primary contact for school constituents in person, by phone, and by email; enrolling new students and re-enrolling current students; managing daily student attendance and operational systems; maintaining current student information and files; and supporting logistics and setup for school events and activities.

Data & Systems responsibilities include bill pay and accounting; procurement and supply management; maintaining accurate school and local-system Student Information Systems; serving as a secondary contact for school constituents; and supporting event logistics and setup. Finance responsibilities include bill pay and accounting, procurement and supply management, and event logistics and setup.

Requirements

• Ability to communicate effectively verbally and in writing, with strong interpersonal skills when working with teammates, teachers, students, families, and other stakeholders.
• Organized and able to maintain systems for attendance, vendor deliveries, student documentation, and paperwork.
• Ability to maintain a calm, professional demeanor amid competing demands and external pressures.
• Strong time-management skills and ability to manage multiple tasks and meet tight deadlines.
• Accuracy and thoroughness in completing tasks.
• 1 to 3 years of teaching or school administrative office experience.
• Bachelor’s degree required.

Nice To Haves

• Spanish-speaking skills are strongly preferred to support communication with students, families, and community members.

Responsibilities

• Coordinate day-to-day operational systems and routines that help the school run seamlessly.
• For Communications: serve as the primary contact for school constituents in person, by phone, and by email.
• For Communications: enroll new students and re-enroll current students.
• For Communications: manage daily student attendance and student operational systems.
• For Communications: maintain up-to-date student information and files.
• For Data & Systems: handle bill pay and accounting.
• For Data & Systems: manage procurement and supplies for students, staff, and events.
• For Data & Systems: maintain accurate Student Information Systems for the school and local school system.
• For Data & Systems: serve as a secondary contact for school constituents in person, by phone, and by email.
• For Finance: handle bill pay and accounting for the largest K–8 campuses and high schools.
• For Finance: manage procurement and supplies for students, staff, and events.
• Plan and support logistics and setup for school events and activities as needed.

Benefits

• Generous paid time off, including sick time, paid holidays, and approximately 10 weeks of paid breaks during spring, winter, and summer.
• Extensive training and development.
• Health, dental, and vision insurance plans.
• Pre-tax flexible spending accounts, dependent care flexible spending accounts, and health savings accounts.
• Financial planning.
• Retirement benefits, subject to role eligibility.
• Paid leave options, including parental, medical, and disability leave.
• Mental health and counseling support and wellness benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level