Office Manager

The Salvation Army USA Central Territory • Superior, WI

11d • Onsite

About The Position

The Office Manager is responsible for all daily business functions, and provides ministry and program support for The Salvation Army in Superior. This is a part-time position, 20 hours/week.

Requirements

• High school diploma or equivalent; some college preferred.
• Valid Driver’s license with approval to drive from TSA’s insurance carrier.
• Two years’ experience in an administrative support role to a mid-level manager or higher, including basic financial and supervisory experience.
• Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.

Responsibilities

• Performs daily administrative functions of bank deposits, processing incoming and outgoing mail, writing receipts for donations, correspondence with the community and Divisional Headquarters, and maintenance of files.
• Works with Regional Accounting to process payment of invoices, reimbursements, checks for financial assistance, and maintaining Restricted Funds Register.
• Performs basic administrative functions for development: maintains donor database; donor contacts (as requested); processing grant requests, including related reports.
• Processes paperwork for new hires and other personnel changes as directed. Maintains local files for employees.
• Maintains security system (including log of keys/holders).
• Projects a positive, professional, compassionate image of The Salvation Army to the community, donors, board members, and others who have interactions with The Salvation Army.
• Provides complete, relevant information about status of corps operations to corps officers and board members.
• Sorts, distributes and picks up mail on at least a daily basis.
• Records, transcribes and distributes meeting minutes within appropriate time frames as assigned.
• Receives and processes monetary donations and gifts-in-kind, and issues receipts to donors as requested.
• Schedules meetings, rooms and coordinates calendars as requested.
• Assists the Corps Officers and Social Services with Christmas programs.

Benefits

• Competitive Salary
• Flexible schedules and a casual dress environment
• Generous paid time off benefits (vacation, sick time, personal time, and 11 paid holidays)
• Tuition reimbursement
• Employee Assistance Program, providing 24/7 support, resources, and referrals to help you in your work and personal life
• voluntary life benefits, prorated holiday pay and prorated paid time off (for part-time employees working 20-29 hours per week)

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: High school or GED