Office Manager - Primoris Energy Services - Hubbard, Texas

Primoris Services Corporation•Texas, TX

4d•Onsite

About The Position

To develop and maintain all accounting and administrative functions at assigned field office including the preparation of payroll, accounts payable, equipment rental, expendable material purchases, and receiving. May be responsible for preparing pay estimates and cost reports, monitoring subcontractor costs, new employee sign-ups, and preparing back charges. This is a multiple role position. The Office Manager may supervise and direct overall activities of the field office assigned. This includes planning, assigning and reviewing field office activities, and circumventing/resolving problem areas, coordinating manpower requirements, etc. The role also coordinates and performs project personnel administration activities, including approving relocations, transfers, new hires; maintaining project personnel and EEO data, orienting new hires, etc. The Office Manager may help develop, review, and submit administrative budgets and monitor to ensure budget requirements are met. They will prepare and submit required contract documents (wage rate, PR 47, EEO, certified payroll, etc.) to meet client’s requirements. Additionally, the role involves documenting and monitoring employee expense reports, interpreting/answering questions regarding company policies, and acting as a public relations liaison with the client and other external contacts as required. The Office Manager will assist in developing plan changes and in the development of the business plan as needed. Other related duties as required of the position or as assigned by supervisor will also be performed.

Requirements

Four-year business or engineering degree, or equivalent combination of training and experience.
At least 5 years general business/administrative experience (some experience related directly to construction).
Advanced knowledge and understanding of company policies, procedures, contract requirements, construction management functions (accounting, cost control, procurement, etc.).
Working knowledge of general employment practices/regulations essential.
Proficient communicative, interpersonal and organizational skills mandatory.
Must possess computer skills.
Job site safety requirements as required by the client (clean shaven, long sleeves, steel toe boots, etc.).
Safety equipment as required by the client (hard hat, safety glasses, gloves, respirator, hearing protection, safety harness with lanyard, etc.).

Responsibilities

Develop and maintain all accounting and administrative functions at assigned field office.
Prepare payroll, accounts payable, equipment rental, expendable material purchases, and receiving.
Prepare pay estimates and cost reports.
Monitor subcontractor costs.
Manage new employee sign-ups and prepare back charges.
Supervise and direct overall activities of the field office assigned.
Plan, assign, and review field office activities.
Circumvent/resolve problem areas and coordinate manpower requirements.
Coordinate/perform project personnel administration activities.
Approve relocations, transfers, and new hires.
Maintain project personnel and EEO data.
Orient new hires.
Develop, review, and submit administrative budget.
Monitor to ensure budget requirements are met.
Prepare and submit required contract documents (wage rate, PR 47, EEO, certified payroll, etc.).
Document and monitor employee expense reports.
Interpret/answer questions regarding company policies.
Act as public relations liaison with client and other external contacts.
Assist in developing plan changes.
Assist in development of business plan.
Perform other related duties as required or assigned by supervisor.