Office Manager (Part-time)

Manyone • Brooklyn, NY

53d • Onsite

About The Position

We are Manyone, and we're looking for an Office Manager to be the steady heartbeat of our Brooklyn studio. This role is responsible for keeping the space running beautifully, the team supported, and our clients impressed from the moment they walk in. This is a part-time role (Tuesday, Wednesday, Thursday afternoons, 3–5 PM) with the flexibility to flex up around events, client presentations, and team moments. You will work closely with NYC leadership and collaborate across disciplines including designers, strategists, project managers, and visiting colleagues from global offices. The ideal candidate loves details, cares about the feel of a space, and enjoys making things run smoothly.

Requirements

• Experience in office management, studio management, or a similar operations role, ideally in a creative, agency, or design-driven environment.
• A sharp eye for detail and a sense of hospitality.
• Strong organizational skills and the ability to juggle vendors, deliveries, and small fires without losing your cool.
• Clear, warm communicator - comfortable working with colleagues, freelancers, vendors, and clients.
• Self-directed and reliable during the hours you're on-site, with flexibility to flex up around events.
• Based within a reasonable commute to Dumbo.
• Authorized to work in the U.S.

Nice To Haves

• Using AI to experiment with task automation - if you've found clever ways to streamline repeatable work, we'd love to hear about it.

Responsibilities

• Facilities & Office Space: Check supplies (coffee, paper, printer ink, pantry) and place weekly orders; Coordinate with building management on anything affecting day-to-day office life; Keep the studio client-ready (tidy kitchen, running dishwasher, cared-for space); Manage bike storage, commuter logistics, and guest access; Handle incoming mail and packages.
• Admin: Process invoices and receipts, and route them to accounting/bookkeeping.
• People & Culture: Coordinate team lunches, offsites, and social moments; Manage onboarding logistics for new hires and freelancers.
• IT & Equipment: Troubleshoot basic tech issues or coordinate with IT support; Keep printers and studio equipment in good shape.
• Scheduling & Coordination: Manage conference room bookings; Coordinate courier pickups and deliveries (samples, print proofs, swag); Schedule building maintenance and vendor visits; Book flights and accommodation for the team's business travel.
• Vendors & Logistics: Manage relationships with local vendors (print shops, fabricators, catering); Handle FedEx/UPS shipments and coordinate with the loading dock when needed; Prepare for client presentations (tech setup, catering, seating).
• Communications: Coordinate with freelancers on access, NDAs, and desk assignments.
• Events: Provide practical support before, during, and after studio events; Review event expenses and receipts; Source suppliers (catering, logistics, rentals).

Benefits

• A front-row seat in a studio doing ambitious, globally-minded design work.
• A tightly-knit team that genuinely enjoys working together.
• A beautiful studio space in Dumbo, Brooklyn.
• The chance to shape how our New York office runs as we continue to grow.
• Part-time schedule with predictable on-site afternoons (Tuesday, Wednesday, Thursday, 3–5 PM).
• Flexibility to work additional hours around studio events.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees