Office Manager (Part-time)

Manyone • New York, NY

22h • Onsite

About The Position

Manyone is seeking an Office Manager to be the core support for their Brooklyn studio. This part-time role focuses on maintaining the studio's operational efficiency, providing team support, and ensuring a positive experience for clients. The successful candidate will collaborate closely with NYC leadership, as well as designers, strategists, project managers, and visiting colleagues from Manyone's global offices. Manyone is a strategy-design hybrid firm that integrates creative thinking, strategy, and technology to help businesses achieve rapid strategic change and world-class execution. With over 250 strategists, designers, and technologists across 15 locations in 10 countries, Manyone aims to be a leading business partner for clients seeking bold change.

Requirements

• Experience in office management, studio management, or a similar operations role - ideally in a creative, agency, or design-driven environment
• A sharp eye for detail and a sense of hospitality - you notice when something's off and quietly fix it before anyone else does
• Strong organizational skills and the ability to juggle vendors, deliveries, and small fires without losing your cool
• Clear, warm communicator - comfortable working with colleagues, freelancers, vendors, and clients
• Self-directed and reliable during the hours you're on-site, with flexibility to flex up around events
• Based within a reasonable commute to Dumbo
• Authorized to work in the U.S.

Nice To Haves

• Using AI to experiment with task automation - if you've found clever ways to streamline repeatable work, we'd love to hear about it

Responsibilities

• Check supplies (coffee, paper, printer ink, pantry) and place weekly orders
• Coordinate with building management on anything affecting day-to-day office life
• Keep the studio client-ready - a tidy kitchen, a running dishwasher, a space that looks and feels cared for
• Manage bike storage, commuter logistics, and guest access
• Handle incoming mail and packages
• Process invoices and receipts, and route them to accounting/bookkeeping
• Coordinate team lunches, offsites, and social moments
• Manage onboarding logistics for new hires and freelancers
• Troubleshoot basic tech issues or coordinate with IT support
• Keep printers and studio equipment in good shape
• Manage conference room bookings
• Coordinate courier pickups and deliveries (samples, print proofs, swag)
• Schedule building maintenance and vendor visits
• Book flights and accommodation for the team's business travel
• Manage relationships with local vendors (print shops, fabricators, catering)
• Handle FedEx/UPS shipments and coordinate with the loading dock when needed
• Prepare for client presentations - tech setup, catering, seating
• Coordinate with freelancers on access, NDAs, and desk assignments
• Provide practical support before, during, and after studio events
• Review event expenses and receipts
• Source suppliers (catering, logistics, rentals)

Benefits

• A front-row seat in a studio doing ambitious, globally-minded design work
• A tightly-knit team that genuinely enjoys working together
• A beautiful studio space in Dumbo, Brooklyn
• The chance to shape how our New York office runs as we continue to grow
• Part-time schedule with predictable on-site afternoons (Tuesday, Wednesday, Thursday, 3–5 PM)
• Flexibility to work additional hours around studio events
• Hourly rate: $25 – $35 / hour, based on experience

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees