Office Manager - FSC
About The Position
The Office Manager provides comprehensive administrative and organizational support to the President and the Federal Solutions Company (FSC) team. The role supports project teams and helps maintain accurate project records, coordinates employee onboarding and training, manages executive travel and company meetings, and oversees general office operations. Duties also include office equipment and supply management, shipping and receiving, basic technology support, maintaining employee access to systems, updating project folders, coordinating correspondence for traveling executives, and facilitating document notarization. Responsibilities may evolve based on the needs of the President and FSC. The position is located in Blue Springs, Missouri. The salary range is $50,000 to $125,000; compensation may vary depending on job-related knowledge, skills, and experience. The position is not eligible for employment visa sponsorship.
Requirements
- At least a high school degree or GED; additional education is desirable.
- A combination of practical experience and education demonstrating proficiency in performing the duties.
- Possess or be willing to acquire OSHA-30 Safety Training.
Nice To Haves
- Additional education beyond a high school degree or GED.
Responsibilities
- Assist executives with travel arrangements.
- Organize and make arrangements for FSC meetings and retreats.
- Allocate time efficiently while coordinating work with others’ schedules.
- Coordinate employee training and onboarding.
- Perform administrative support duties and process documentation as assigned.
- Retrieve bid documentation from owner sites or systems and file it in the appropriate bid folder.
- Provide administrative bridging.
- Provide basic technology support for field and office staff.
- Maintain general office organization.
- Audit office supplies and needs biweekly and order necessary supplies.
- Ship and receive packages to and from the office.
- Manage and maintain office equipment, machines, and accounts.
- Assist the APM with submittal and closeout assembly, processing and approvals, and setup and maintenance of submittal logs, material matrices, and reports.
- Help the FSC team obtain signed documents and file them electronically.
- Help Project Management obtain signed contracts, including subcontracts, and file them electronically.
- Review, audit, and process GC change orders for signature; verify amounts against the system and prepare transmittals, scans, files, copies for the PM, and mailings.
- Assist with project coordination and coordination between departments.
- Consolidate documentation.
- Ensure employees have appropriate access to systems and programs.
- Assist the APM with setup and tracking of expenses and per diem or subsistence payments when needed.
- Direct correspondence as needed while executives are traveling.
- Facilitate document notarization.
- Take on potential additional or evolved duties as assigned by the direct report.
Benefits
- Competitive pay with bonus opportunities
- Medical, prescription, dental, and vision coverage with zero to low weekly premiums
- 401(k) with discretionary company match
- Generous paid time off, including vacation, sick time, and paid holidays
- Disability income protection
- Life insurance for employees and eligible dependents
- Optional critical illness and accident plans
- Career growth and development opportunities
- In-house training programs
- Certificate and tuition reimbursement
- Wellness program
- Employee Assistance Program (EAP)
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
