Office Manager

Des Moines Public School District • Des Moines, IA

10h • Onsite

About The Position

Manage the school office, supervise other staff, assist the Building Administrator and perform general office skills. This role involves managing day-to-day office activities, maintaining attendance and student records, managing inventory and supplies, handling accounting and payroll, processing billings and statements, and preparing materials for staff and parents. The Office Manager also handles visitor reception, minor health services in the absence of a nurse, and assists with building communications and financial record-keeping.

Requirements

• High School diploma, HiSET, or GED
• Previous office experience
• Supervisory skills
• Computer/typing skills
• Basic bookkeeping skills
• Oral and written communication skills
• Operation of office equipment

Nice To Haves

• Previous supervisory experience
• Strong organization skills
• Attention to detail
• Post-secondary education (Associate's Degree)
• Second language spoken that aligns with the school population.

Responsibilities

• Manage day-to-day office activities.
• Maintain attendance records.
• Maintain inventory and order supplies.
• Manage accounting and payroll activities including first-level review of NOVAtimetimesheets.
• Manage enrollment, registration, and transfer of students.
• Handle transportation requests throughout the year as requested.
• Receive school visitors and parents, answer questions or direct them to the appropriate person.
• Provide minor health service functions in absence of the nurse.
• Maintain office equipment and order supplies for machines.
• Maintain financial accounting records according to the district guidelines (including PCards).
• Maintain student records according to state and district guidelines.
• Process all billings and statements.
• Prepare, record, and submit payroll.
• Answer telephone, take messages, and relay messages.
• Develop forms and surveys for building use.
• Assist with weekly bulletin and calendar events that pertain to staff.
• Sort and distribute office mail.
• Record, count, and deposit funds for building projects.
• Collect, record, and deposit funds and issue receipts for payment of textbook fees.
• Prepare, copy, and distribute materials to staff and parents as directed.
• Schedule parent-teacher conferences as directed.
• Complete and document month end activities from Business and Finance.
• Attend all mandatory trainings and meetings.
• Attend work on a prompt and regular basis.
• Maintain confidentiality.
• Maintain satisfactory and harmonious working relationships with the public, students, and other employees.
• Assist with other duties as may be assigned.

Benefits

• All candidates offered a position will be required to successfully pass a criminal background check, and a child and adult abuse registry check.
• Certain positions may require fingerprinting, a drug and alcohol test, a physical capacity test and/or a motor vehicle record check.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees