Office Manager - Temporary Role (Mat Leave Coverage)

BELFOR CANADA INC. • Lindsay, ON

14h • Onsite

About The Position

At BELFOR, we restore more than buildings—we restore peace of mind. BELFOR is a global leader in property restoration, helping families and businesses recover from fire, water, storm, and other disaster-related damage. We’re dedicated to restoring properties and rebuilding lives. Join a team that values excellence, teamwork, and your professional growth in a fast-paced, rewarding industry.

Reporting to the General Manager, the Office Manager provides administrative support and oversees the daily operations of the local office. This role ensures compliance with all company policies and regulatory requirements while maintaining an organized and efficient work environment. The ideal candidate is highly organized, self-directed, and capable of managing multiple priorities with minimal supervision. This position also includes a Human Resources Generalist component, supporting policy adherence, employee relations, and addressing workplace concerns, while managing key financial processes, including accounts payable, to support a productive and well-run office.

Requirements

• 3+ years of experience in office management, administration, or a related field
• Strong leadership, coaching, and employee development skills
• Experienced in accounts payable and financial processes
• Professional, self-directed, and able to handle confidential information with discretion
• Highly organized with strong multitasking and time management abilities
• Excellent communication and customer service skills
• High attention to detail and accuracy
• Proficient in Microsoft Office (Excel, Word) and Google Suite
• Valid driver’s license; ability to travel as needed
• Willingness to work evenings, on-call, and weekends when required
• Criminal Record Check required

Nice To Haves

• Post-secondary business / administration / management courses / certification preferred
• Construction / Restoration / Insurance / Project Management experience preferred
• Effective leadership skills, with a strong focus on mentoring and motivating employees
• Experience with Xactimate and Xactanalysis preferred
• Experience with JD Edwards and DocuSphere preferred
• Post-secondary education in Business, Administration, or Management (preferred)
• Experience in construction, restoration, insurance, or project environments (asset)
• Experience with Xactimate, Xactanalysis, JD Edwards, or DocuSphere (asset)

Responsibilities

• Directly responsible for Accounts Payable, including invoice processing, data entry into accounting systems, coding, approvals, and vendor management in accordance with departmental policies and procedures
• Experience with coaching and employee development
• Ability to manage sensitive information and maintain confidentiality
• Experience using office equipment (telephone, copiers, scanners, fax, printers, etc.)
• Strong ability to work within deadlines and multitask in a fast-paced environment
• Highly organized with strong attention to detail
• Strong understanding of customer service principles and practices
• Eligible to operate a motor vehicle per company policy
• Ability to work independently and collaboratively
• Strong written and verbal communication skills
• Advanced computer skills, including Microsoft Office (Excel, Word) and Google Suite
• Willingness to work evenings, on-call, and weekends as required
• Ability to travel periodically
• Criminal Record Check required

Benefits

• Personal Development Support: BELFOR encourages continual growth and supports employees’ professional development through educational opportunities, certifications, and skills enhancement, ensuring our team stays current with industry trends and best practices.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree