Office Manager Position

QuickStaff Contingent Workforce Solutions•Erie, PA

26d•Onsite

About The Position

This is a temporary position to provide professional coverage for the front desk area and handle all clerical needs for staff. The role involves maintaining office equipment, supplies, and managing phone calls and order taking when sales staff are unavailable. Key responsibilities include processing orders, preparing shipping documents, managing billing, accounts payable/receivable, payroll processing, mail handling, bank deposits, and filing. The position also requires following up on delinquent accounts, maintaining inventory, assisting with hand counts, and updating the office and operational procedure manual. Other duties as required will also be part of the role.

Requirements

Proficient use of QuickBooks
Proficient data entry skills
Proficiency with Microsoft Word
Proficiency with Microsoft Excel

Responsibilities

Provide professional coverage for front desk area and all clerical needs for staff.
Maintain office equipment, needs, and supplies.
Answer phones and take orders during times someone from sales is not in house or otherwise engaged.
Receive and review all orders, coordinating review with the Sale Manager.
Process all orders upon review.
Prepare daily shipping pick ticket for Ground and LTL shipments.
Create daily invoices for orders being shipped.
Prepare shipping labels daily as well as item i.d. labels as required.
Arrange for pick ups for shipments and create bills of lading tickets for outbound trucks.
Process all billing, accounts payable, and accounts receivable.
Process payroll through ECCA payroll service and enter the data in Quickbooks.
Pick up paychecks from ECCA when ready.
Open and sort mail.
Prepare bank deposits and take to bank for deposit.
Follow up on delinquent accounts via email and phone.
File maintenance including paid and unpaid invoices, personnel records, equipment and auto maintenance and repair.
Update items list and pricing as required.
Reconcile and maintain petty cash.
Maintain daily running inventory recording incoming and shipped items and month end/starting inventory.
Assist with hand count of beginning of the month inventory.
Accurately maintain office and operational procedure manual consulting with company officers before initiating any changes to the procedure.
Perform other duties as may be required.