Office Manager - Toronto

Pattern Energy Group LP•Toronto, ON

1d•Onsite

About The Position

Pattern Energy is a leading renewable energy company that develops, constructs, owns, and operates high-quality wind and solar generation, transmission, and energy storage facilities. Our mission is to transition the world to renewable energy through the sustainable development and responsible operation of facilities with respect for the environment, communities, and cultures where we have a presence. Our approach begins and ends with establishing trust, accountability, and transparency. Our company values of creative spirit, pride of ownership, follow-through, and a team-first attitude drive us to pursue our mission every day. Our culture supports our values by fostering innovative and critical thinking and a deep belief in living up to our promises. Headquartered in the United States, Pattern has a global portfolio of more than 30 power facilities and transmission assets, serving various customers that provide low-cost clean energy to millions of consumers.

Requirements

5+ years of experience in Office Management, administrative support, or operations
Strong organizational and multitasking skills.
Excellent written and verbal communication.
Proficiency with Microsoft Office, Excel, Word and Outlook
Ability to handle confidential information with professionalism and discretion.
Flexible, resourceful, and comfortable in a fast-paced environment.
Experience in a startup or high-growth environment.
Event coordination or workplace experience background.
Basic knowledge of budgeting or vendor management.
Warm, approachable, engaging demeanor

Responsibilities

Manage relationships with external parties who support the TOR workplace, including but not limited to food, wellness, supplies, etc. On board any new WOE TOR vendors and serve as Workplace Ops vendor point person. Ensure vendor onboarding and payment is met in a timely, efficient manner that follows Pattern processes and guidelines.
Provide oversight to front desk management, ensure welcoming environment for visitors and clients setting a high standard for employee and visitor experience; Handle employee inquiries as they come in and proactively anticipate needs and provide solutions in a timely, professional manner; handle issuing all new TOR employees badges and parking passes
Collaborate with the Sr. Director, WOE to lead space planning, office expansions or remodels, and layout changes as needed; coordinate move logistics for TOR
Partner with Sr. Director to oversee facility management, including space planning, maintenance, and office improvements for TOR office; Partner with WOE SF + EHS to ensure compliance with health and safety regulations; Own all communications to TOR office employees on TOR- based office events, changes, and operations.
Collaborate with SF WOE to coordinate company events end-to-end, from small meetings to large corporate gatherings, ensuring successful rollout of logistical and tactical operations; Own and manage logistics, including but not limited to venue selection, vendor negotiation, and event budgeting.
Able to partner closely with EA + AA and various departments as subject matter expert and advisor for in-office needs; Leads all TOR based office-related projects and initiatives, including but not limited to training and collaborating with cross-functional teams on office solutions and support.
Provide EA support to office based executive(s) including but not limited to –calendar management, expense reporting and travel arranging. Provide support to team executive manages including but not limited to scheduling team meetings, taking action items and follow ups, and planning large department meetings or offsites