Office Manager (Heavy Civil Construction)

Skanska USA•Waltham, MA

15h

About The Position

The Office Manager plans and directs all accounting and administrative activities on an assigned project or facility. The role directs craft personnel administration activities, including new-hire sign-up, employee orientation, policy and procedure interpretation, and terminations. It manages and supervises assigned project administrators responsible for certified payrolls, accounts payable and receivables, partner billings, reconciliations, back charges, and field invoices. The Office Manager also handles purchasing, inventory, operation, and upkeep of office equipment; maintains filing systems; and creates and maintains checklists, forms, quality matrices, reports, and tracking spreadsheets for project quality items as needed.

Requirements

5+ years of progressive business administration experience.
Computer proficiency and ability to adapt to new innovations and processes.
Strong written, communication, and problem-solving skills.
Ability to manage personnel.
High school diploma.

Nice To Haves

Prior supervisory experience.
Associate degree or vocational education.

Responsibilities

Plan and direct accounting and administrative activities on an assigned project or facility.
Direct craft personnel administration, including new-hire sign-up, employee orientation, interpretation of policies and procedures, and terminations.
Manage and supervise project administrators responsible for certified payrolls, accounts payable and receivables, partner billings, reconciliations, back charges, and field invoices.
Handle purchasing and inventory, and oversee the operation and upkeep of office equipment.
Maintain filing systems.
Create and maintain checklists, forms, quality matrices, reports, and tracking spreadsheets for project quality items as needed.