Office Manager / Project Coordinator

Spiniello•Greenbelt, MD

2d•$74,000 - $88,000•Onsite

About The Position

Spiniello Companies is a privately held, national, full-service utility contractor. Founded in 1922, we are one of the few companies that fully self-performs all aspects of open cut and specialty pipe rehabilitation. Headquarters in New Jersey, we also have office locations in Maryland, Washington D.C., and California.

Requirements

5-7 years of prior experience an Office Manager role or in similar role is required
Able to successfully function as a leader and team player
Detail oriented, self-motivated, and self-directed
Ability to prioritize multiple demands in a fast paced, changing work environment. Exceptional organizational and multi-tasking abilities, problem-solving skills, critical thinking, interpersonal skills.
Knowledge of Microsoft Office including Word, Excel, PowerPoint
Excellent communication, both written and verbal, skills and able to effectively communicate with employees at all levels of the company and vendors.

Nice To Haves

Experience in Heavy Civil construction a plus, but not required

Responsibilities

Maintains office efficiency by planning and implementing office systems, layout and procurement.
Partners with hiring manager and HR to properly onboard and offboard employees
Point person for all field employees’ new hire and benefit paperwork
Track and process invoices for Subcontractors and material providers
Review invoices and change order requests against contract documents
Code invoices as requested by Project Manager
Address customer issues/concerns as they arise
Direct employees to HR for employee related questions and concerns
Manage day to day office operations (i.e. phone, mail, assist field/yard)
Ordering and maintaining inventory of office supplies
Distribution of weekly paychecks
Planning, organizing, and overseeing social events
Assist with reviewing payroll reports and separating sub-contractor employees and submitting that time to sub-contractors.
Adding employees and forms to the HCSS system and managing work authorization
Assist with shipping and receiving of packages and deliveries
Other duties as necessary