Office Manager/Project Accountant

3D Contracting of Central Jersey inc DBA 3D Group•Holmdel Township, NJ

2d•Onsite

About The Position

Join 3D Contracting of Central Jersey Inc., DBA 3D Group, as an Office Manager/Project Accountant in Holmdel, NJ. This exciting opportunity involves overseeing essential office functions while managing project accounting to ensure smooth operations and financial accuracy. You will play an integral role in managing financial workflows, tracking project costs, data entry, cost accounting, and generating invoices. You will work closely with project managers, subcontractors, and vendors to maintain accurate financial records and optimize project profitability. The Office Manager / Project Accountant oversees daily office operations and manages core accounting and administrative functions for the company. This role ensures efficient office performance, compliance with company policies, and accurate financial recordkeeping. The position also supports project teams through invoice tracking, financial coordination, and vendor management, while maintaining a strong focus on organization, communication, and operational consistency.

Requirements

Accounting, Business Administration, or related field.
3+ years of experience in office management or project accounting with a Commercial Construction Firm.
Proficient in accounting software and Microsoft Office Suite.
Strong organizational skills and attention to detail.
Excellent communication and interpersonal skills.
Ability to work independently and as part of a team.
Positive attitude and a proactive approach to problem-solving.

Nice To Haves

Exp with Procore Construction Management Software a plus
Knowledge of construction industry practices is a plus.

Responsibilities

Oversee the day-to-day operations of the office to ensure an organized, efficient, and professional work environment.
Manage front office functions, including phone coverage, general correspondence, and office supply coordination.
Maintain and enforce company policies, procedures, and HR protocols.
Support a positive company culture by serving as a resource for employees and assisting with HR-related communication and initiatives.
Coordinate internal administrative processes to improve overall office efficiency and effectiveness.
Maintain accurate financial records using QuickBooks Online and Excel.
Coordinate with the external bookkeeping firm to manage check runs, accounts payable, and general accounting functions.
Track, organize, and manage all vendor, subcontractor, and supplier invoices.
Assist with project-related financial tracking, including job cost support and budget monitoring.
Support the preparation of financial reports and documentation as needed by management.
Manage employee timekeeping and attendance through ADP, ensuring accuracy and compliance.
Maintain up-to-date records for all subcontractors and vendors, including W-9 forms and certificates of insurance.
Administer and support HR-related processes, policies, and employee communications.
Ensure compliance with company standards as well as applicable local, state, and federal requirements.
Support project teams by maintaining organized documentation related to vendors, subcontractors, and project costs.
Assist in tracking project-related expenses and coordinating financial documentation between the office and field teams.
Help ensure all required documentation is in place prior to vendor or subcontractor engagement.
Identify opportunities to improve administrative, accounting, and operational processes.
Assist with talent acquisition coordination and onboarding support as needed.
Foster a professional, collaborative, and inclusive workplace environment.