Office Manager, Operations & Facilities

Uncommon Schools • New York, NY

4d • Onsite

About The Position

You will be the go-to person who keeps our Home Office running smoothly and feeling welcoming every day. In this role, you will own the day-to-day operations of our 100 Church Street office, ensuring staff and guests have a seamless, positive experience. You will work closely with teams across the organization, responding to needs in real time, communicating clearly, and keeping the physical space organized and fully functional. This role is ideal for someone who enjoys working with people, takes pride in strong execution, and can manage responsibilities independently.

Requirements

• Bachelor’s degree required
• 1 to 2 years of directly relevant or related experience such as Office Manager, Operations Coordinator, Executive Assistant with office management responsibilities, or Workplace Experience Coordinator
• Strong interpersonal and communication skills, including the ability to interact professionally with a wide range of stakeholders
• Ability to manage multiple responsibilities and follow through independently
• Strong attention to detail and organization
• Ability to anticipate needs and solve problems proactively

Nice To Haves

• Experience supporting office operations or managing shared spaces

Responsibilities

• Serve as a warm, responsive point of contact for staff and visitors
• Manage reception, guest arrivals, and day-to-day inquiries with professionalism and care
• Provide timely, clear communication when supporting staff needs
• Take ownership of the office environment through daily walkthroughs and upkeep
• Coordinate directly with vendors to resolve maintenance and facility needs
• Identify and address issues proactively to ensure a well-functioning space
• Manage office supplies and shared spaces from ordering through restocking
• Build and maintain vendor relationships to support ongoing office needs
• Ensure spaces are consistently organized, stocked, and ready for use
• Manage scheduling and use of conference rooms and shared spaces
• Respond independently to facilities and operations requests through ticketing systems
• Support invoicing, expense tracking, and monthly reconciliations
• Coordinate logistics for internal meetings and office events

Benefits

• 19 days of paid time off
• 3 weeks of paid Winter and Summer org-wide holidays
• Comprehensive Health, Dental, and Vision insurance plans
• 403(b) retirement savings program + employer match
• Paid leave of absence options (parental, medical, disability, etc.)
• Mental health and counseling support + wellness benefits
• Pre-tax flexible spending, dependent care, and health saving accounts

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level