Office & Facilities Manager

New York City Housing Development Corporation•New York, NY

3d•Onsite

About The Position

The New York City Housing Development Corporation (HDC) is a public benefit corporation and the nation’s largest municipal Housing Finance Agency. HDC’s programs support the construction and preservation of multi-family affordable housing in New York City. Position Summary: The Office & Facilities Manager assists in managing the daily activities of office staff to ensure efficient operations, service, and expense controls. This role will act as a liaison to HDC's office to facilitate the support of department-wide operations. The Office & Facilities Manager will report to the Chief of Office & Facilities Management.

Requirements

Bachelor's degree preferred
Three to five years of experience providing operational support in a professional office setting
Ability to communicate professionally with people at all levels of the organization and external contacts.
Knowledge of expense control and financial management
Knowledge of inventory control policies and procedures.
Knowledge of purchasing processes and procedures.
Proficient in Microsoft Office such as Word, Excel, Outlook, etc.
Must have a valid driver's license, driving experience and be able to drive if needed
Ability to perform hands on tasks and lift at least 25 pounds

Nice To Haves

It is strongly preferred that you submit a cover letter with your resume.

Responsibilities

Assist with overseeing day-to-day operations, directing maintenance activities, ensuring overall safety and functionality of the corporation’s office space physical infrastructure.
Coordinate and oversee preventive maintenance, repairs and technical services for building systems such HVAC, lighting, electrical and plumbing.
Support the development and implementation of departmental goals, policies, and strategic plans, ensuring alignment with corporation objectives and compliance with internal procedures for all office space related activities.
Assist in developing, administering, and overseeing departmental budgets.
Serve as a point of contact for all office-related requests, coordinate seating assignments for new hires and internal moves.
Support the selection process of vendors and the purchase of office equipment and supplies, managing existing vendor partnerships, obtain new contracts, implement, and reinforce corporation policies and procedures.
Assist in maintaining corporate insurance policies, file insurance claims, obtain and review required proof of insurance from contractors and vendors.
Facilitate office renovation projects, including design, expediting, securing DOB permits and installation, manage space development and provide recommendations on how to increase space efficiency.
Maintain ordering, tracking office supplies inventory and equipment to ensure a productive and safe environment.
Act as the primary backup for procurement and inventory functions, manage the purchase order system, resolve discrepancies and conduct reconciliation processes to ensure accuracy and compliance.
Place orders for routine purchases, manage office supplies contracts and related purchasing documents
Assist in managing the corporation’s fleet operations, including leasing, maintenance, compliance, budgeting, and reporting to ensure efficiency, safety, and cost-effectiveness.