Office & Facilities Coordinator

American Crane & Equipm•Amity Township, PA

1d•$18 - $24•Onsite

About The Position

This role serves as the first point of contact for employees, customers, vendors, and visitors while coordinating office operations, facilities activities, onboarding support, and workplace initiatives that help our teams succeed. You'll serve as the hub for office operations, visitor management, facilities coordination, and workplace organization while partnering closely with Facilities, Human Resources, and departments throughout the organization. Every day is different but it will almost always involve people. Your professionalism helps shape the experience employees and visitors have every time they walk through our doors.

Requirements

High school diploma or GED required
Experience working in a professional office environment required
Excellent customer service and interpersonal communication skills
Strong organizational and time management abilities
Ability to prioritize changing responsibilities
Microsoft Office proficiency including Outlook, Word, Excel, and PowerPoint
Strong written and verbal communication
Ability to maintain confidentiality and professionalism
Experience coordinating vendors, schedules, and administrative activities
Ownership mindset
Strong attention to detail
Professional presence
Dependability and follow-through
Positive, service-oriented attitude
Alignment with ACECO values: Safety, Quality, Continuous Improvement, and GRIT
Valid proof of identity and authorization to work in the U.S. (Form I-9)
Eligibility to access information or technology governed by U.S. export control laws, including 10 C.F.R. Part 810. If government authorization is required for access to controlled technology, employment or start date may be delayed or withdrawn in accordance with applicable law
Certain positions and projects may require the ability to obtain and maintain unescorted access to nuclear facilities in compliance with NRC regulations (10 C.F.R. Parts 26 & 73)

Nice To Haves

Associate degree in Business Administration, Human Resources, Facilities Management, Project Management, or a related field preferred
Two or more years of administrative, office coordination, receptionist, facilities coordination, or customer service experience preferred
Experience supporting facilities, HR, or workplace operations preferred

Responsibilities

Serve as the primary front-office coordinator and first point of contact for visitors and employees
Answer incoming calls and direct inquiries appropriately
Coordinate incoming and outgoing mail, deliveries, and office communications
Maintain reception, conference rooms, common areas, and workplace readiness
Support office supply inventory as needed
Welcome visitors and create a professional first impression
Assist guests through the Visitly visitor registration process
Issue visitor badges and notify employee hosts
Maintain visitor logs and security procedures
Coordinate visitor coverage during planned absences
Track facility requests, maintenance activities, and work orders as needed
Assist with coordinating vendors, repairs, and facility improvement projects
Support workstation setup, office moves, and workplace planning
Maintain facility documentation, schedules, and administrative records
Maintain organized files and documentation
Assist departments with reporting and administrative projects
Support leadership with special projects and workplace initiatives
Support new hire onboarding readiness including workstations, office supplies, and furniture (as needed)
Support employee engagement and workplace initiatives