Office & Facilities Coordinator

Cox Communications•Draper, UT

5d•Onsite

About The Position

The Office & Facilities Coordinator is a full-time, onsite role responsible for facilities operations, workplace experience, and office coordination within the company’s leased office space at the Draper, Utah location. This role serves as the primary onsite point of contact for internal stakeholders, vendors, and building management as it pertains to the company’s occupied premises only. The position ensures operational continuity, timely issue resolution, strong vendor management, and a positive employee experience through a highly visible onsite presence.

Requirements

Bachelor’s degree in a related discipline. The right candidate could also have a different combination, such as 4 years’ experience in a related field and no degree.
Requires strong knowledge of Microsoft product suite, Building Management, Work order, budgeting and payment systems
Experience in facilities operations, office coordination, workplace services, or property support
Strong organizational skills and attention to details with the ability to manage multiple priorities in an onsite environment
Ability to troubleshoot facilities, technology, and workplace issues
Strong customer service mindset with a focus on employee experience and communication.
Ability to use basic maintenance tools; Hammer, screwdriver, wrench, etc.
Ability to lift up to 25lbs

Nice To Haves

Experience in hospitality, customer service
Certification in CPR
Experience in property management

Responsibilities

Maintain a strong on-site presence to proactively support employee experience, identify operational needs, and ensure timely resolution of facility-related issues and initiatives.
Lead routine inspections of company-occupied spaces
Coordinate with property management to address building system issues impacting leased spaces, ensuring timely resolution and minimal disruption to operations
Oversee the lifecycle, maintenance, and performance of furniture, fixtures, and equipment (FF&E) to support a functional and well-maintained workplace environment
Manage breakroom operations to ensure consistent availability, functionality, and quality of amenities that support employee experience
Ensure availability and organization of workplace support resources, including print room supplies and shared equipment
Manage janitorial service delivery, ensuring vendor performance aligns with company standards and contributes to a clean and well-maintained workplace
Manage mechanical and electrical systems in conjunction with landlord to ensure proactive upkeep and compliance.
Proactively communicate challenges to management with recommend solutions
Coordinate vendor onboarding, escorts, and onsite walkthroughs
Execute event setup, takedown, and operations
Active member of the Cultural & Wellness Committee
Coordinate employee and guest access badges as required for company areas
Receive and coordinate delivery of FedEx/UPS and secure company shipments
Coordinate space planning initiatives within the leased footprint; arrange and facilitate office moves
Schedule conference rooms and office needs for leadership visits and group meetings
Ensure effective operation of facility systems by managing work orders, coordinating vendors, overseeing invoicing processes, and supporting on-site guests at the office
Manage capital and operating expense projects related to company space.
Host quarterly business reviews with vendors to ensure contractual obligations are met

Benefits

health care insurance (medical, dental, vision)
retirement planning (401(k))
paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO)
sixteen hours of paid time off every month
seven paid holidays throughout the calendar year
bereavement leave
time off to vote
jury duty leave
volunteer time off
military leave
parental leave