Office Manager IV

State of Nebraska • Bellevue, NE

8d • Onsite

About The Position

The Office Manager IV supervises administrative support staff and performs a broad range of routine to specialized office and customer-service work for assigned district probation and court offices with more than 61 full-time employees. The role coordinates administrative office procedures, maintains files and databases, trains clerical and office-support staff, coordinates administrative services, prepares or reviews correspondence and standard court documents, tracks budgets and expenditures, and provides customer service by answering phones and monitoring and ordering supplies.

The position is based at 1410 Wall St, Suite 200, Bellevue, Nebraska. It requires regular travel within the district for community visits and operational support, and occasional regional travel for orientation, training, and educational workshops. Core work hours are Monday through Friday during the day. Occasional on-call, evening, weekend, and holiday availability is required.

The individual chosen will start on December 21, 2026 or later. The hiring rate is $47,257.46 annually. Higher starting pay may be considered based on education and experience, subject to management approval. Employees starting at the hiring rate may receive a 2.5% increase after successfully completing probation; those starting at or above the minimum permanent rate are not eligible for that increase. Future annual cost-of-living adjustments are subject to State Legislature approval. The Judicial Branch does not sponsor STEM (Form I-983) or non-immigrant work visas for this position.

Requirements

• Associate’s degree in a related field and three years of administrative support experience, or an equivalent combination of relevant education and experience sufficient to perform the essential duties.
• Educational credits must be from an accredited institution approved by the U.S. Department of Education.
• Knowledge of supervisory and customer-service principles, mathematical concepts, data-entry techniques, grant applications, modern office procedures and equipment, English language, grammar and punctuation, and computers and related software applications.
• Ability to monitor and evaluate subordinates; delegate and prioritize work; maintain records and files; use proper English, grammar, punctuation, and spelling; provide customer service; perform mathematical calculations; record, verify, reconcile, and report financial accounts; implement policies and procedures; and use computers and related software applications.
• Communication and interpersonal skills sufficient to exchange or convey information and give and receive work direction with subordinates, coworkers, supervisors, and the public.
• Sedentary work: exerting up to 10 pounds of force occasionally and negligible force frequently or constantly; sitting most of the time, with walking and standing required only occasionally.
• Occasional on-call, evening, weekend, and holiday availability is required.
• Regular district travel and occasional regional travel are required.

Responsibilities

• Supervise office secretarial staff, including prioritizing and assigning work, conducting performance evaluations, ensuring staff training and policy compliance, maintaining a healthy and safe working environment, and making hiring, termination, and disciplinary recommendations.
• Prepare correspondence and court documents, prepare presentence or predisposition investigations, enter information into databases, maintain budget balances, and submit monthly billing claims and biannual billing invoices.
• Coordinate accounting support functions, including maintaining accounts, tracking purchases, reviewing and approving purchase orders and invoices, and monitoring travel expenses.
• Attend required meetings and conferences; take minutes; draft and distribute agendas, schedules, and other materials.
• Prepare, process, and maintain operational records, reports, and statistics.
• Perform other duties of a similar nature or level.
• Coordinate office procedures, maintain files and databases, train clerical and office-support staff, coordinate administrative support services, track budgets and expenditures, answer phones, and monitor and order supplies.
• Travel within the district for community visits and operational support, and occasionally regionally for orientation, training, and educational workshops.

Benefits

• 79% employer-paid health and prescription insurance
• Dental and vision insurance plans available to purchase
• Short-term and long-term disability available to purchase
• Employee Assistance Program (EAP)
• Flexible Spending Account (FSA) and Health Savings Account (HSA)
• State-matched retirement contributions: 156% match of the first 4.8% contribution
• Free $20,000 life insurance policy
• Optional life insurance and AD&D available to purchase
• 13 paid holidays annually
• Paid vacation and sick leave accruing immediately
• Military leave
• Funeral/bereavement leave
• Paid training
• Free continuing education credits to maintain professional certifications
• Access to specialized courses through Judicial Branch Education
• Opportunity for bilingual pay

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree