Office Manager Intern

Group One Trading•New York, NY

2d•$30 - $31•Onsite

About The Position

Group One Trading is seeking a reliable, detail-oriented Office Manager Intern to support daily operations in our New York office. This hands-on, in-office role focuses on maintaining an organized, well-stocked, and efficient workplace. The ideal candidate enjoys managing logistics, staying organized, and serving as a dependable point of support for the team. We are committed to creating a diverse environment and are proud to be an equal opportunity employer. At Group One, we value transparency and collaboration coming from unique perspectives and backgrounds. We hire bright, analytical, and competitive people and train them to be the best in the industry. We strive to create a workplace in which all employees have an opportunity to participate and contribute to the success of the business. A healthy work-life balance is essential to sustaining our work culture and our overall success. We rely on our employees to spur creativity, enhance problem-solving, and help us thrive in the high-pressure trading industry.

Requirements

This role requires full in-office presence, with availability to work on-site 5 days per week from 7:30 AM - 4:00 PM (minimum of 40 hrs/week).
Hospitality Management experience or in a related field.
Gap year students welcome.
Strong organizational skills with a high level of attention to detail.
Reliable, proactive, and comfortable handling routine operational tasks.
Excellent written and verbal communication skills.
Ability to work independently and manage time effectively.
Familiarity with Microsoft 365 (Outlook, Word, Excel) and comfort learning internal systems.

Responsibilities

Provide daily updates and check-ins with NY leadership on office operations and priorities.
Maintain a clean, organized, and well-stocked office environment across kitchen and common areas.
Manage visitor logistics by maintaining guest lists, handling conference room setup and scheduling, and preparing and distributing access badges.
Coordinate catering and serve as the point of contact for office events and meetings.
Oversee office inventory on a weekly basis, ensuring accurate categorization by tracking supplies, snacks, and equipment while anticipating ongoing needs.
Obtain a well-balanced receipt tracking system to submit to our Finance Department frequently.
Serve as the primary point of contact for building-related requests, including submitting work orders and coordinating with property management.
Oversee daily office operations, including administrative tasks such as handling incoming and outgoing mail and packages, assisting with onboarding logistics, and supporting the HR and Recruitment Team.
Track and submit office-related expenses on a weekly basis, ensuring accurate categorization.
Monitor internal systems.