Office Manager III

University of South Florida•Tampa, FL

8h•$52,000 - $58,000•Onsite

About The Position

This position is critical to the effective functioning of the College of Behavioral & Community Sciences and Rouson Center by ensuring that administrative, financial, and operational processes run smoothly. The incumbent interprets and implements university policies in daily practice; manages procurement needs, reconciliation, provides operational support and proactively resolves operational issues to minimize disruptions. This role supports both the College of Behavioral & Community Sciences and Rouson Center in their strategic goals, mitigating operational risk, and translating vision into efficient, sustainable operations.

Requirements

Bachelor’s degree in business administration, Public Administration, Higher Education, or a related field.
Four years of progressively responsible administrative experience, preferably in higher education or similar complex organization.
Demonstrated experience with budget monitoring, fiscal transactions, and basic financial reporting.
Strong organizational, analytical, and problem-solving skills, with the ability to manage multiple tasks and deadlines.
Effective written and verbal communication skills and demonstrated commitment to providing inclusive, customer-centered service.

Nice To Haves

Bachelor’s degree in business administration, Public Administration, Higher Education, or a related field; master’s degree preferred.
Four or more years of administrative experience in an academic department or comparable setting, including responsibility for budget monitoring and/or academic operations.
Demonstrated experience using enterprise administrative systems (finance, HR, student information) and intermediate to advanced Excel skills.
Experience preparing reports and summaries for leadership, including budget, enrollment, or workload data.
Demonstrated ability to work effectively with diverse faculty, staff, and students and to communicate policy and process changes clearly

Responsibilities

Fiscal reconciliation and processing to include tracking and reporting on departmental funds and maintaining internal spreadsheets of expenditures and balances. This includes current fund balances, recurring and non-recurring funding.
Initiate purchase requisitions, travel requests, and payment/reimbursement forms; reconcile P-Card charges.
Manage Papercut and Xerox process for the college.
Manage Foundation Check Requests.
Manage daily office operations, reception, and customer service for faculty, staff, students, and visitors.
Coordinate office supplies, equipment maintenance, document retention, and routine facilities/IT requests.
Maintain departmental calendars.
Support scholarship processes, student awards, and routine academic reporting.
Other administrative assistance to management such as creating data spreadsheets and other data management tasks.
Manage the CBCS in-house swag items and Dean’s office space planning.
Performs other office administration duties as required to support the mission and function of the area of responsibility.
Provide logistical support for department meetings and guest speakers.
Provide support for all CBCS annual events (Fall Assembly’s, Faculty Fall Orientation, Welcome back breakfast, Length of Service, Dean’s award and more).
Assist with reporting and basic documentation for annual evaluations.
Coordinate and provide logistical support for departmental events such as seminars, colloquia, and open houses.