Office Manager/Human Resources Generalist

Morgan Construction Management, LLC•Philadelphia, PA

25d•Onsite

About The Position

The Office Manager/Human Resources Generalist is responsible for ensuring smooth office operations while providing human resources, payroll and invoice functions. This role oversees administrative processes and provides HR generalist support across the employee lifecycle. The position also manages payroll administration and invoice processing, working closely with the President of the company to ensure accurate payroll, timely invoicing, and compliant HR practices. The ideal candidate is organized, service-oriented, and comfortable handling confidential information.

Requirements

3+ years of experience in office management and/or HR generalist roles with payroll responsibility.
Demonstrated experience processing payroll and administering timekeeping.
Experience with invoice processing, coding, and routing for approvals.
Working knowledge of HR compliance basics (I-9, wage and hour, confidentiality, record retention).
Proficiency with HRIS, payroll/timekeeping platforms using ADP.
Strong skills in Microsoft Office (Excel, Word, Outlook) and comfort learning new systems.
Excellent organization, attention to detail, and ability to prioritize multiple deadlines.
High discretion and professionalism when handling confidential HR and payroll information.

Nice To Haves

Associate’s or Bachelor’s degree in HR, Business, Accounting, or related field.
HR or payroll certifications (SHRM-CP/PHR, FPC/CPP) a plus.
Experience with multi-state payroll and/or benefits administration.
Familiarity with basic accounting concepts and general ledger coding.

Responsibilities

Manage daily office operations to maintain an efficient, professional, and well-organized workplace.
Serve as the primary point of contact for office vendors and service providers (facilities, utilities, internet, office supplies, equipment, maintenance).
Support internal communications and office-wide announcements.
Plan and support employee meetings, events, and onboarding logistics (workspace setup, supplies, orientation scheduling).
Maintain office policies, procedures, and documentation; recommend process improvements.
Support recruiting coordination (job postings, interview scheduling, candidate communication, background checks, offer letter preparation support).
Coordinate onboarding and offboarding (new hire paperwork, I-9 verification, benefits enrollment support, system access requests, termination checklists, exit logistics).
Maintain HR records and HRIS data accuracy, including employee changes, job/compensation updates, and documentation filing.
Assist with benefits administration and vendor coordination (enrollment changes, invoice verification, employee questions, open enrollment support).
Provide first-line support for employee questions regarding policies, benefits, timekeeping, and payroll; escalate employee relations matters as needed.
Support performance review cycles, training coordination, and HR compliance initiatives (handbook acknowledgments, required postings, record retention).
Process weekly payroll on a regular schedule, ensuring accurate time entry, approvals, and pay calculations.
Maintain payroll records including pay changes, new hires, terminations, deductions, garnishments, and direct deposit updates.
Administer timekeeping processes and audit timesheets for accuracy and policy compliance.
Resolve payroll discrepancies and respond to employee inquiries promptly and professionally.
Support payroll tax and year-end processes (W-2 distribution, reconciliations) in coordination with ADP.
Ensure payroll practices comply with federal, state, and local wage and hour regulations.
Process invoices for timely payment ensuring proper approvals and documentation.
Manage invoices related to office operations and other assigned categories (benefits, recruiting, office supplies, facilities, training, professional services).
Maintain clients' and vendors' files and support vendor setup/updates (W-9 collection, contact and payment method changes).
Track recurring invoices and contract renewals; flag discrepancies and budget impacts.
Assist with month-end reconciliations and reporting by providing invoice status and expense summaries.