Office Manager/HR Coordinator

Mystic Valley Elder Services•Malden, MA

3d•$60,000 - $65,000•Onsite

About The Position

The Office Manager / HR Coordinator is responsible for overseeing daily office operations while providing administrative and human resources support to ensure an efficient, organized, and professional work environment. This role supports internal departments, manages office and HR-related systems and resources, and assists with key people operations, including employee onboarding, records management, and internal communication. The position also leads efforts to improve processes, space planning, and overall office and employee experience.

Requirements

Associate's degree or equivalent experience in office administration, business, or related field.
3+ years of experience in office management, administrative coordination, or operations.
Proficiency in Microsoft Office Suite and virtual collaboration tools (e.g., Teams, Zoom).
Strong organization and multitasking skills.
Excellent communication and interpersonal abilities.
Ability to maintain confidentiality and handle sensitive information.
High school diploma or GED plus 4 years of directly related experience.
Bachelor's degree may substitute for 1 year of experience.

Nice To Haves

Experience managing office operations.
Familiarity with vendor management and budgeting.
Experience supporting senior leadership with administrative coordination.
Bilingual in English and another language commonly spoken by MVES employees or consumers (such as, but not limited to, Haitian Creole, Spanish, Chinese, Mandarin, Vietnamese).

Responsibilities

Manage day-to-day office operations, including ordering and tracking supplies and equipment, coordinating vendor coordination, and facility needs, with a focus on efficiency and process improvement.
Serve as the primary point of contact for internal office needs, space planning, and operational support.
Oversee mail distribution, office storage systems, and organizational filing systems.
Coordinate internal and external meeting logistics and support internal communications and scheduling.
Provide administrative support to the Human Resources team, including assisting with new employee onboarding, background check coordination, employee file maintenance, and offboarding tasks.
Partner with HR and IT to support the employee experience, including systems access, onboarding setup, and basic training coordination and tracking.
Work closely with the Operations and HR teams on projects such as moves, emergency planning, and events.
Manage relationships with service providers and office-related vendors.
Assist with tracking employee training participation and maintaining related documentation.
Help maintain cleanliness, organization, and functionality of shared office spaces.