HR/Office Coordinator
About The Position
Vestar is a nationally recognized leader in the acquisition, management, leasing and development of retail real estate with a significant market share in the Western US. Vestar has over 30 million square feet currently under operation and management and has been acknowledged by both institutional and private-client investors as an industry leader. Since its inception in 1989, Vestar has become synonymous with integrity and responsibility. As one of the leading privately held real estate companies in the western United States, Vestar acquires, develops and manages retail and entertainment destinations of varying size and scale that serve as destinations and community focal points. We’re looking for an exceptional HR/Office Coordinator to assist our VP of HR at our corporate headquarters in the beautiful Biltmore area here in Phoenix. This is an hourly, full-time, onsite position that serves as the front desk point of contact for the office and is responsible for greeting guests, managing incoming office traffic, and supporting administrative, payroll, reporting, and office coordination functions.
Requirements
- Honesty, integrity, and punctuality
- Strong customer service and guest-facing skills
- Professional presence and ability to represent the company at the front desk
- Ability to manage interruptions and shifting priorities in a busy office environment
- Friendly, welcoming demeanor with excellent judgment and discretion
- Accurate work product with attention to detail
- Analytical thinking and problem-solving skills
- Excellent verbal and written communication skills
- Solutions-oriented focus with desire to improve processes and procedures
- Comfortable working independently with minimal supervision
- Passion for providing great customer service
- Bachelor’s Degree in Human Resources OR 3 years of experience working in an HR support role
- Administrative and clerical experience
- Proficient in Microsoft Office
Nice To Haves
- Experience with ADP Workforce Now preferred
- Working knowledge of employment laws and regulations preferred
- Experience in a corporate office environment preferred
Responsibilities
- Assisting with new employee hiring processes
- Answering employee requests and questions
- Reconciling benefits statements
- Maintaining electronic employee files to ensure compliance
- Conducting audits of payroll, benefits, and other HR programs and recommending corrective actions
- Assisting with performance review and termination processes
- Serving as the first point of contact at the front desk for employees, guests, vendors, and visitors
- Handling various office administration duties, like supply ordering and outgoing Fedex shipments
- Managing incoming office traffic, deliveries, mail, and general office communications
- Answering and routing incoming calls and responding to general office inquiries
- Maintaining a polished, organized, and professional front desk/reception area
- Special projects as needed
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
