Office & HR Coordinator

Vortex Companies, LLC•Houston, TX

About The Position

The Office & HR Coordinator (reporting to the Human Resources team) is responsible for delivering a professional front-desk experience while ensuring smooth day-to-day office operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in creating a welcoming workplace.

Requirements

High school diploma or equivalent required
2+ years of experience in an administrative, office coordination, reception, or HR support role (combination of office + HR support preferred).
Experience handling sensitive and confidential information with professionalism and discretion.
Proficiency with Microsoft Office (Outlook, Word, Excel, Teams) and comfort learning new HRIS/office systems.

Nice To Haves

Associate’s degree or coursework in Human Resources, Business Administration, or a related field preferred.
Customer service mindset with strong interpersonal and communication skills (in person, phone, and email).
Highly organized with strong attention to detail; able to prioritize and manage multiple requests in a fast-paced environment.
Sound judgment and confidentiality—able to work with employee information and HR-related matters appropriately.
Proactive, dependable, and solutions-oriented; comfortable operating with evolving processes in a growing organization.

Responsibilities

Serve as the corporate office’s front-desk point of contact; greet and assist visitors, issue access badges, and maintain a welcoming office environment.
Answer and route incoming calls/messages; manage general office inboxes/voicemails as applicable and ensure timely responses and follow-up.
Manage office mail and shipping/receiving, including preparing packages, creating shipping labels, tracking deliveries, and distributing incoming mail and packages.
Stock and maintain office break areas; monitor inventory of snacks and beverages; replenish supplies on a weekly basis (or as needed).
Order, stock, and organize office supplies (e.g., paper, pens, toner/ink) and corporate swag; maintain inventory levels to ensure consistent availability.
Serve as the primary liaison to building management for facilities requests, access/badging, safety and emergency communications, HVAC adjustments, waste services, mailroom and parking logistics, amenities updates, and related compliance/insurance documentation.
Provide general HR support such as maintaining employee files/records, assisting with talent sourcing, preparing new hire welcome kits, and supporting various HR projects as assigned.
Coordinate meeting and event logistics, including catering and occasional hotel/travel arrangements as requested.
Manage vendor relationships and support evaluation/selection of new vendors as needed.
Assist administrative staff with various tasks and projects; perform other duties as assigned.