Office Manager - Document Controller

QPS Flint•Fort Stockton, TX

5d•Hybrid

About The Position

This position is responsible for managing and safeguarding project documentation for oil and gas construction projects while providing administrative support to project teams. This role oversees document control, office operations, employee timekeeping, and the processing of submittments, transmittals, and T&M tickets to ensure accurate documentation, efficient operations, and timely project billing.

Requirements

High School Diploma combined with experience to managing multiple tasks and projects.
Minimum of 3 years administrative experience.
Expert in computer usage including Microsoft Office and the Internet.
Reliable transportation.

Nice To Haves

Experience in oil and gas construction projects.
Experience with EDMS (Electronic Document Management System).

Responsibilities

Manage and maintain project documents, including drawings, submittals, vendor data, QA/QC records, and project correspondence.
Maintain document control, version control, and distribution through the EDMS.
Process and track submittals, transmittals, RFIs, and approvals.
Generate document status reports and assist with final turnover documentation and as-built records.
Provide administrative support to project managers and field teams.
Coordinate general office operations, including filing, supplies, scheduling, and recordkeeping.
Process employee timekeeping and ensure timely payroll submissions.
Review, track, and submit Time & Material (T&M) tickets for client approval and project billing.
Ensure compliance with company procedures, client requirements, and project standards.
Perform other administrative and project support duties as assigned.