Document Controller

Acciona • Phoenix, AZ

4d • Onsite

About The Position

ACCIONA is a global company focused on developing regenerative infrastructure that benefits society. With over 65,000 professionals in more than 40 countries, we are dedicated to designing a better planet and addressing global challenges like climate change, overpopulation, and water scarcity. We are seeking passionate individuals to join us in building the infrastructure needed for a sustainable future.

The Document Controller will be responsible for overseeing project document control for initiatives under the Acciona Fengate JV for the WIFA Long Term Water Augmentation Fund Program. This role is crucial for ensuring the seamless implementation and maintenance of a structured document management system (DMS) that adheres to contractual, regulatory, project, partner, and client requirements. The position supports the successful delivery of multiple water infrastructure feasibility initiatives by establishing and maintaining efficient document management workflows, ensuring rigorous control of project records (including versioning and audit trails), and safeguarding the integrity and accessibility of all technical and commercial documentation. By maintaining organized systems and reliable reporting structures, this role will ensure that feasibility assessments progress in a structured, compliant, and well-documented manner, establishing a strong foundation for future project phases.

Requirements

• High school diploma required
• Proficiency in Microsoft Office Suite
• Familiarity with EDMS platforms (Procore, Autodesk, Asite, ProjectWise, SharePoint, or similar).
• Strong understanding of document control procedures, technical documentation, and revision control.
• Highly organized and detail‑oriented.
• Strong interpersonal and client‑facing communication skills.
• Proactive, adaptable, and able to manage competing priorities.
• High integrity in managing confidential information.
• Ability to train team members on document control processes and tools.
• Ability to collaborate in a fast‑paced, multicultural, multidisciplinary environment.
• Prior experience on major infrastructure, water, EPC, or design‑build projects.
• Strong writing, formatting, and document‑tracking skills.
• Excellent organizational, communication, and multitasking skills.

Nice To Haves

• Associate’s or Bachelor’s degree preferred.
• Familiarity with ISO 19650 principles and Common Data Environment workflows
• Experience supporting cross‑border (US Mexico) or multi‑office project teams.

Responsibilities

• Establish and maintain the project document control system (Procore, Autodesk, or similar per project guidance).
• Manage document workflows for design, construction, permitting, and administrative deliverables.
• Maintain document numbering systems, metadata standards, transmittal logs, and revision control.
• Receive, review, classify, register, and distribute incoming documents, including: Drawings, RFIs, Submittals, Reports, Specifications, Contracts / amendments.
• Perform quality checks for accuracy, completeness, formatting, and compliance with project conventions.
• Maintain current and superseded versions per project protocols.
• Coordinate document flow between project teams, subcontractors, consultants, permitting authorities, client representatives and other key interphases.
• Support timely review cycles by tracking deadlines, notifying reviewers, and following up to ensure compliance.
• Facilitate internal and external audits by providing accurate documentation and traceability.
• Develop and maintain structured file libraries using EDMS, SharePoint, or other CDE platforms.
• Ensure secure document storage, backup, archiving, and disposal according to contract and regulatory requirements.
• Maintain a live deliverable register with status, due dates, and forecast dates.
• Ensure full compliance with all established cybersecurity protocols.

Benefits

• competitive salary
• relocation assistance where relocation is required and approved
• 401(k) retirement plan
• medical, dental, vision, life, short and long-term disability benefits
• tuition reimbursement
• paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED