Document Controller

Arcadis • Toronto, ON

3d • CA$64,000 - CA$97,000 • Remote

About The Position

Arcadis is seeking a talented Document Controller to join our team in Eastern Canada. As an integral part of our project delivery teams, the successful candidate will utilize their expertise to help the company deliver client success and have the opportunity to work on unique projects with a local focus to make a global difference. This position will be at the centre of effective document control for Civil Engineering projects, ensuring company procedures are applied with accuracy, consistency, and attention to detail. By maintaining reliable records and producing comprehensive document logs, the Document Controller will help keep vital project information organized, accessible, and ready to support informed decision-making.

Requirements

• Bachelor’s Degree and / or Diploma in Information Management
• Proven experience as a Document Controller in the Civil Engineering sector, ideally Transportation
• Involvement with large and complex projects from concept to delivery
• Ability to prioritize daily tasks, manage time well, multitask and troubleshoot while handling multiple deadlines
• Detail-oriented, dependable and trustworthy when in contact with complex and sensitive documents
• Self-directed - the ability to work independently and used to working in a fast-paced and deadline driven environment
• Ability to interact and coordinate with internal and external business partners
• Strong communication and presentation skills – both verbal and written
• Experienced with EDMS (SharePoint, Aconex, ProCore)

Nice To Haves

• P3 experience would be desirable
• Preferable to have experience working on construction sites

Responsibilities

• Archiving, controlling, and retrieving records as required, ensuring all documentation remains accurate, accessible, and up to date.
• Scanning, imaging, indexing, and organizing a broad range of documents, classifying, sorting, and categorizing them in line with the project document control system.
• Managing the issuance of documents, making sure the correct approvals are obtained before any information is released.
• Reviewing documents for completeness and accuracy, carrying out quality checks and ensuring all materials comply with established document control procedures.
• Supporting the migration of files where needed.
• Assisting with audit activities to help maintain the integrity of project records.
• Providing regular status updates on documentation, keeping stakeholders informed on progress and the workflow of document-related tasks.
• Maintaining Request for Information (RFI) logs and distributing RFI responses appropriately, helping to support clear and efficient communication across the project team.
• Contributing to the smooth, compliant, and well-organized management of project documentation.

Benefits

• We believe everyone's contribution matters.
• You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet.
• Make your mark, on your career, your colleagues, your clients, your life and the world around you.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree