Document Controller

Valard Construction • Markham, ON

9h • CA$60,320 - CA$70,720 • Onsite

About The Position

Our Major Projects group is currently looking to add a Document Controller to our growing team, based in Edmonton, AB, Calgary, Alberta or Markham, Ontario. Reporting to the Project Manager, we are seeking a Document Controller who has knowledge and experience to manage the project document databases, including the collection, digitization, classification and loading of critical project documents and fundamental project information, with accurate and timely transmission and distribution.

Requirements

• 5+ years of experience in managing project documentation in an engineering or construction environment
• Post-secondary education in a related field
• Working knowledge of various databases, including implementation, development, training and troubleshooting
• Attention to detail, ability to focus and concentrate for long durations
• Excellent communication skills; written and spoken English
• Highly proficient with the Microsoft Office suites of software
• Highly proficient in DDM (data and document management) systems
• Experience with engineering/ construction document management
• Ability to manage work, multitask and meet tight deadlines
• Applicants must have legal authorization to work in Canada with no restrictions.

Nice To Haves

• Specific experience with Aconex and SharePoint is an asset
• Work with the goals and objectives of the team and organization as a whole

Responsibilities

• Communicate with client contacts regarding document control and DDM requirements
• Liaise with both internal and external customers in a timely and professional manner
• Manage the client DDM system on behalf of Valard
• Ensure correct electronic format, metadata and filing of all project documents
• Ensure project documents are transmitted and distributed correctly in an efficient manner
• Perform regular quality checks of the project databases for accuracy
• Identify and report any deficiencies in the DDM system, documents and procedures
• Assist the project team with the DDM systems (access, training, troubleshooting)
• Assist the project team in locating documents and/ or related information
• Communicate with internal and external helpdesks pertaining to any DDM system issues
• Offer suggestions for improvements in processes and system functionality
• Create project information (summaries, status updates, reports, instructions) as requested
• Administrative duties to assist the project team

Benefits

• Base salary range of $60,320– $70,720 annually, depending on experience and qualifications
• Comprehensive and competitive total rewards package
• Complete range of employee benefits
• RRSP matching program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree