Office Manager / Controller

Stocker Chevrolet, Inc.•State College, PA

6d•$70,000 - $90,000

About The Position

The Office Manager / Controller oversees accounting, financial reporting, and daily office operations across multiple dealership rooftops. This hands-on leadership role manages office and accounting teams, maintains strong internal controls, and partners with ownership and department managers to support financial health and profitability. The position is very fast-paced and deadline-driven, requiring exceptional accuracy, organization, and the ability to manage competing priorities while meeting firm daily, month-end, and year-end deadlines.

Requirements

3–5 years of accounting and office management experience in a franchised automotive dealership.
Proven ability to lead and develop office or accounting teams.
Strong knowledge of dealership operations, GAAP, financial statement preparation and analysis, cash management, floorplan accounting, and internal controls.
Proficiency with DMS platforms such as CDK Global or Reynolds & Reynolds, Microsoft Excel, and document management systems.
Excellent attention to detail, analytical thinking, problem-solving, and written and verbal communication skills.
Ability to manage high-volume workloads, prioritize competing demands, and consistently meet tight deadlines.
High standards of integrity, confidentiality, professionalism, and customer-focused service.

Nice To Haves

Multi-rooftop dealership experience.

Responsibilities

Oversee daily accounting and banking activity, including cash receipts, credit card payments, vehicle payoffs, payroll transactions, and reconciliations.
Prepare and review the Daily Operating Control (DOC), monitoring sales, gross profit, cash positions, and operating metrics.
Manage cash flow, working capital, floorplan activity, and intercompany reconciliations across locations.
Lead month-end and year-end close; prepare accurate financial statements, schedules, composites, and manufacturer reporting within required deadlines.
Maintain strong internal controls across sales, service, parts, and F&I; investigate discrepancies and implement corrective actions.
Oversee accounts payable, accounts receivable, contracts in transit, deal posting, titling, DMV remittances, and supporting documentation.
Audit vehicle inventory and coordinate with department managers on warranty submissions, receivables, and parts inventory accuracy.
Ensure accounting and administrative processes meet GAAP, manufacturer requirements, applicable regulations, and dealership policies.
Hire, train, supervise, and develop office and accounting staff; prioritize workloads, provide feedback, and establish consistent procedures and cross-training.
Improve workflows, accuracy, and efficiency while supporting customer service, leadership reporting, and special projects.