Office Manager / Business Ops Analyst

BAE Systems•Hill AFB, UT

7d•$61,278 - $104,173

About The Position

BAE Systems is seeking a highly organized, proactive, and detail-oriented professional to provide comprehensive administrative and operational support to senior leadership supporting the Air Force’s current Minuteman III and next-generation Sentinel Intercontinental Ballistic Missile programs. The role is the central hub of a fast-paced office, helping leaders focus on strategic priorities while ensuring daily operations run efficiently. The successful candidate will manage competing priorities, exercise sound judgment and discretion, adapt to changing requirements, and anticipate leadership needs. The position provides direct support to multiple senior leaders, including complex calendar and meeting coordination, communications management, preparation of meeting materials, and domestic and international travel arrangements. It also serves as the primary point of contact for office operations, managing workflows, records, events, logistics, and action-item tracking while facilitating communication among leadership, staff, customers, and external partners. Sensitive and confidential information must be handled with care.

Requirements

Seven years of relevant work experience (the posting also lists three years in an earlier section).
Prior experience providing executive assistance and office management.
Eligibility to obtain and maintain a Secret security clearance.
Proficiency with Microsoft Office, Adobe, and other common business applications.
Strong initiative, attention to detail, prioritization, and multitasking abilities.
Positive, team-oriented, results-focused approach.
Excellent customer service and interpersonal skills; trusted, reliable, and prompt.
Excellent written and verbal communication skills, including the ability to communicate clearly and concisely.
Ability to learn quickly and adapt to emerging requirements.

Responsibilities

Provide direct administrative support to multiple senior leaders.
Manage multiple complex, frequently changing executive calendars; prioritize appointments and resolve scheduling conflicts.
Coordinate meetings, conferences, executive engagements, and communication with internal and external stakeholders.
Prepare agendas, meeting materials, briefing documents, and action-item trackers.
Screen and prioritize communications and ensure timely responses and follow-up.
Coordinate domestic and international travel arrangements, itineraries, and expense reporting.
Anticipate scheduling challenges, develop solutions, and ensure leaders are prepared for meetings, deadlines, and engagements.
Serve as the primary point of contact for office operations and administrative functions.
Manage office workflows, processes, and administrative systems to maximize efficiency.
Coordinate office events, leadership visits, team meetings, special projects, onboarding activities, and office logistics.
Track action items, deadlines, and deliverables across multiple teams.
Maintain organizational records and files, including sensitive information, with a high degree of confidentiality.
Act as a liaison among leadership, staff, customers, and external partners; facilitate cross-department communication and alignment.
Exercise sound judgment with sensitive or confidential matters and build positive professional relationships with stakeholders at all levels.