Office Management Specialist and Receptionist

Wintrust•Chicago, IL

2d•Onsite

About The Position

Wintrust Wealth Management is seeking a full-time Office Management Associate and Receptionist for its firm headquarters in the Chicago loop. Wintrust Wealth Management serves the financial needs of private clients, including high net worth individuals, business owners, and institutions. Since its founding in 1931, Wintrust has been helping clients meet their increasingly complex financial goals with the highest standards of service and integrity. Through its four companies, Wintrust Investments LLC, Wintrust Private Trust., Great Lakes Advisors LLC, and The Chicago Deferred Exchange Company LLC, it offers comprehensive wealth management solutions, including investment, trust, and asset management services. Wintrust Wealth Management is a division of Wintrust, a financial services company with more than $66 billion in assets. Wintrust Wealth Management, a subsidiary of Wintrust Financial Corporation, is seeking a full-time Office Management Associate and Receptionist for its firm headquarters in the Chicago loop.

Requirements

3-5 years of experience
High School Degree
Previous secretarial, administrative assistant, office services experience supporting various management levels and prioritizing tasks and deliverables
Superior verbal/written communication skills are a must.
Exceptional telephone/business etiquette.
Highly skilled in Microsoft Office suite.

Responsibilities

Maintain switchboard, reception area, conference rooms, and cafeterias’ on a daily basis at firm headquarters.
Answer client and general calls/inquiries at reception desk.
Register visitors with building security, greet visitors upon arrival and contact appropriate parties.
Assist employees with reserving conference rooms and conference room lines.
Respond to general Office Management inquiries.
Special projects as assigned by Operations Department Manager.
Order office supplies for firm headquarters, request new employee login credentials to order supplies, and track monthly spending for each branch.
Keep inventory and replenish office supplies as needed.
Assist with mailroom duties as needed.
Update and keep track of monthly invoices for various vendors.
Schedule maintenance for office equipment and appliances.
Request new employee FedEx credentials and track monthly spending.
Assign, update, and terminate access with building security.
Other duties, as they arise.