Office Management Specialist and Receptionist

Wintrust Financial Corporation•Chicago, IL

3d•$42,000 - $52,000•Onsite

About The Position

Wintrust Wealth Management, a subsidiary of Wintrust Financial Corporation, is seeking a full-time Office Management Associate and Receptionist for its firm headquarters in the Chicago loop. This role involves maintaining the switchboard, reception area, conference rooms, and cafeterias, answering client calls, registering visitors, assisting employees with conference room reservations, and responding to general office management inquiries. The position also includes special projects as assigned by the Operations Department Manager, ordering and tracking office supplies, managing vendor invoices, scheduling maintenance for office equipment, and updating building access credentials. The company emphasizes an award-winning culture, competitive pay, a comprehensive benefits package, and opportunities for career growth and development.

Requirements

3-5 years of experience
High School Degree
Previous secretarial, administrative assistant, office services experience supporting various management levels and prioritizing tasks and deliverables
Superior verbal/written communication skills are a must.
Exceptional telephone/business etiquette.
Highly skilled in Microsoft Office suite.

Responsibilities

Maintain switchboard, reception area, conference rooms, and cafeterias’ on a daily basis at firm headquarters.
Answer client and general calls/inquiries at reception desk.
Register visitors with building security, greet visitors upon arrival and contact appropriate parties.
Assist employees with reserving conference rooms and conference room lines
Respond to general Office Management inquiries
Special projects as assigned by Operations Department Manager
Order office supplies for firm headquarters, request new employee login credentials to order supplies, and track monthly spending for each branch
Keep inventory and replenish office supplies as needed
Assist with mailroom duties as needed
Update and keep track of monthly invoices for various vendors
Schedule maintenance for office equipment and appliances
Request new employee FedEx credentials and track monthly spending
Assign, update, and terminate access with building security
Other duties, as they arise.